Program Associate, Higher Education

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Oversee the daily execution of the Mental Health Advocacy Institute, which includes managing calendars, onboarding processes, learning management system assistance, session preparation, and tracking milestones.

• Assist in recruitment and applications by reaching out to colleges, universities, higher education associations, and campus networks.

• Facilitate alumni engagement through student panels, project highlights, and connections to further leadership opportunities.

• Link participants and collegiate advocates to the Youth Mental Health Innovation Fund via outreach, information sessions, and application assistance.

• Aid in delivering higher education resources, webinars, training sessions, and campus partnership initiatives.

• Act as the main contact for routine inquiries from participants.

• Monitor participant progress and follow up with students who miss sessions or milestones.

• Mentor college students and provide constructive feedback as they formulate campus mental health advocacy action plans.

• Lead and co-facilitate virtual sessions, office hours, make-up sessions, and small group discussions.

• Execute designated projects from planning to completion while adhering to timelines and coordinating deliverables.

• Utilize ClickUp and Google Workspace to track milestones, tasks, communications, and logistics.

• Manage the online learning platform and organize materials and assignments effectively.

• Coordinate facilitators, guest speakers, and logistics for virtual sessions.

• Handle administrative responsibilities, participant records, forms, submitted work, stipends, honoraria, and payment requests.

• Develop and update videos, worksheets, interactive activities, reflection prompts, action plan templates, facilitator guides, training materials, and implementation guidance.

• Collaborate with various teams and provide training and technical assistance to campus partners.

• Gather and maintain data on participation, completion rates, participant experiences, and leadership outcomes.

• Keep records of recruitment, engagement, communications, and project implementation.

• Collect participant feedback to support program enhancements.

• Prepare program summaries, presentations, and reports for internal teams and funders.

• Represent Active Minds at conferences, meetings, trainings, and other assigned events.

⛳️ Requirements

• Minimum of one year of relevant experience in supporting higher education programs, student leadership, mental health promotion, advocacy, student affairs, or related nonprofit initiatives.

• Experience in engaging college students and collaborating with campus staff, faculty, or community partners.

• Exceptional written and verbal communication skills.

• Experience in facilitating presentations, training sessions, or student-focused programming.

• Ability to work independently as well as collaboratively within a team.

• Strong organizational skills, meticulous attention to detail, and dependable follow-through.

• Capability to manage multiple tasks and meet deadlines effectively.

• Experience in creating documents, presentations, or educational materials.

• Proficiency in entering, organizing, and accurately maintaining data.

• Ability to provide supportive, constructive guidance while upholding clear program expectations and exercising sound judgment.

• Proficient in Google products and project management platforms such as ClickUp.

• Commitment to equity and inclusion, applying an equity-centered perspective to student programming and engagement.

• Belief in college students' potential to foster meaningful change in mental health and campus communities.

• Willingness and ability to travel within the United States for conferences, on-site Active Minds events, and staff gatherings.

• Willingness and ability to support evening programming during the academic year.

• Preferred: Experience using Google Classroom or another learning management system.

• Preferred: Experience with Salesforce or another CRM system.

• Preferred: Familiarity with campus mental health advocacy, peer education, student leadership development, or collaborative campus change initiatives.

• Preferred: Experience engaging students from diverse institution types, including community colleges and historically Black colleges and universities.

🏝️ Benefits

• Health, vision, and dental insurance.

• Paid vacation and sick leave.

• Paid holidays.

• Company-wide mental health days.

• 401(k) matching.

• HSA and FSA options.

• Life insurance.

• Short-term and long-term disability insurance.

• Fully paid parental leave.

• Wellness reimbursement program.

• Professional development stipends.

• Flexible/remote work environment.

• Potential salary growth to $68,250 over time.