Program Assistant

This is a fully remote position, open to applicants in Liberia.

📋 Description

• Assist in the daily implementation of program activities according to established workplans and schedules.

• Manage program calendars, activity trackers, and task timelines; alert the Program Manager to any delays.

• Create agendas for meetings, briefing documents, and relevant background materials.

• Monitor meeting action items until completion.

• Provide logistical and administrative assistance for forums, coaching sessions, workshops, and cohort gatherings.

• Organize participants, travel arrangements, accommodations, venues, materials, registrations, sessions, and speakers.

• Maintain databases of participants, registration records, and attendance documentation.

• Compile documentation post-event, including attendance records and feedback summaries.

• Write activity reports, meeting minutes, and summaries of sessions.

• Keep program files organized and assist with donor and board reporting.

• Ensure that program outputs align with Center branding and template guidelines.

• Act as the primary point of contact for participants, facilitators, and partners.

• Compose correspondence and keep accurate contact records.

• Submit procurement and payment requests with the necessary documentation.

• Monitor program spending against activity budgets and report on any variances.

• Coordinate with vendors and follow up on deliverables and invoicing.

⛳️ Requirements

• Bachelor’s degree in development studies, international relations, public administration, social sciences, or a related discipline.

• At least two years of relevant experience in program support, coordination, or administration.

• Experience is preferred in a non-profit, development, or foundation environment.

• Proven experience in supporting events, convenings, or training programs, including participant and logistics coordination.

• Strong proficiency in written English.

• Working knowledge of French is an asset.

• Proficient in Microsoft Office and Zoom.

• Familiarity with project tracking tools like Asana is a plus.

🏝️ Benefits

• Remote consultancy position.

• Initial term of 12 months.