Program Assistant, Artificial Intelligence

This is a fully remote position, open to applicants in Washington.

📋 Description

• Oversee logistics for three to four exclusive workshops annually, including venue selection, audio/visual arrangements, catering, and conference space setup.

• Assist with the logistics of legislative briefings and training sessions for federal and state legislators and their staff.

• Manage the visiting fellows program, encompassing onboarding, scheduling, and travel arrangements.

• Support the production of the Scaling Laws podcast by coordinating guests, scheduling, conducting preparatory research, creating show notes, and producing social media clips.

• Aid in scheduling and promoting video and social media content.

• Arrange travel and accommodation for staff and fellows attending program events.

• Facilitate the commissioned papers workflow, which includes tracking, scheduling, and administrative coordination with external authors.

• Maintain program calendars, monitor deliverables and deadlines, and ensure daily operations remain on track.

• Assist in program reporting and documentation required by funders.

• Provide general administrative and scheduling assistance to the research director and program team.

• Perform additional responsibilities as assigned by Lawfare management.

⛳️ Requirements

• Recent college graduate or possess 1–3 years of relevant work experience.

• Bachelor’s degree is required.

• Strong skills in organization, logistics, and project coordination.

• Meticulous attention to detail.

• Ability to handle multiple workstreams and meet deadlines concurrently.

• Exceptional interpersonal and communication abilities.

• Proficient in coordinating activities among staff, fellows, external experts, and vendors.

• Capability to work effectively with minimal supervision.

• Initiative and the ability to excel in a fast-paced environment.

• A strong interest in artificial intelligence, technology policy, law, or national security is highly advantageous.

• Experience in event planning, podcast or media production, or program administration is beneficial.

• Willingness to travel as needed to support program events.

• Submission of a resume, cover letter (maximum of two pages), a writing sample (up to 1,500 words), and two references with email addresses is required.

🏝️ Benefits

• Comprehensive health and dental coverage with premiums fully covered by Lawfare.

• Flexible working hours.

• Opportunity to participate in Lawfare’s 401(k) plan with an employer match of up to 4%.