Procurement Officer, Mass Marketing, External Relations

This is a fully remote position, open to applicants in United States, +2 more locations.

📋 Description

• Identify and procure services for External Relations' mass marketing and fundraising initiatives, which encompass direct mail, digital and paid media, telemarketing, face-to-face and door-to-door fundraising, as well as creative and production services and donor data services.

• Gather and maintain expenditure, supplier, and market data to facilitate effective procurement planning.

• Develop and update procurement plans for designated requests.

• Conduct market analysis to discover potential suppliers, pricing benchmarks, and opportunities for consolidation.

• Keep updated records of approved supplier lists and framework agreements.

• Oversee the onboarding of suppliers, including due diligence, screening, and performance evaluations.

• Manage requests for information, quotations, and proposals within assigned authority limits.

• Prepare tender documentation, coordinate communications with bidders, maintain evaluation records, and provide award recommendations.

• Evaluate supplier proposals to identify cost savings, enhanced services, and procurement efficiency gains.

• Assist business teams in formulating scopes of work, deliverables, and evaluation criteria.

• Negotiate pricing and commercial terms within established guidelines.

• Draft contracts and statements of work, coordinate legal reviews and authorized signatures, and maintain agreement records.

• Create and monitor purchase orders in Integra as assigned and authorized.

• Supply procurement documentation and address payment-related inquiries via ServiceNow.

• Ensure procurement files are comprehensive, audit-ready, and compliant with IRC policies and donor requirements.

• Offer procurement guidance and prompt support to External Relations teams.

• Maintain sourcing trackers, including contract expiration dates, notice periods, approvals, and risk flags.

• Suggest enhancements to procurement checklists, templates, and workflows.

• Report to the Senior Global Procurement Manager and collaborate with teams from External Relations, Finance, IT, Legal, Risk, Compliance, and suppliers.

⛳️ Requirements

• A bachelor's degree in procurement, supply chain management, business administration, marketing, finance, law, or a related field, or equivalent relevant experience.

• A minimum of three years of experience in procurement or sourcing, particularly in service procurement.

• Experience in coordinating competitive tenders, analyzing commercial offers, negotiating within established parameters, and managing contracts.

• Proficient in Excel, especially for spend and pricing analysis.

• Familiarity with ERP or procurement systems.

• Strong written and verbal communication skills.

• Effective coordination with stakeholders and suppliers.

• Capability to handle competing deadlines while preserving accurate records and exercising sound judgment.

• CIPS qualification or progress toward a relevant procurement certification is preferred.

• Experience in NGO or nonprofit procurement, including knowledge of donor requirements, is preferred.

• Background working with stakeholders across various countries or business functions is preferred.

• Understanding agency pricing models, service-level metrics, and supplier performance reporting is preferred.

• Proficiency in German, Swedish, or Korean is advantageous.

• Eligibility to work in the United States of America or the United Kingdom.

🏝️ Benefits

• Remote work opportunity.

• Local employment contract with a local salary scale.

• Travel of up to 10% both domestically and internationally.

• Opportunities to collaborate with global humanitarian teams.

• Commitment to equal opportunity employment.