Procurement Officer, Global Procurement – Multi-Category Generalist

This is a fully remote position, open to applicants in Kenya, +2 more countries.

📋 Description

• Assist in managing assigned sourcing events, renewals, and supplier requests from intake through to award recommendations.

• Conduct analysis of spending and market data to aid in demand aggregation and procurement planning.

• Support market evaluations and reviews of the supplier landscape.

• Provide data and options for category strategies and supplier selection processes.

• Maintain lists of approved suppliers and assist in managing framework agreements.

• Prepare documentation for waivers and single-source requests.

• Coordinate processes for RFI, RFP, tenders, and assigned RFQs.

• Create evaluation records, commercial comparisons, and draft recommendations for awards.

• Aid business teams in developing specifications, scopes of work, and evaluation criteria.

• Support negotiations regarding pricing, terms, service levels, and performance commitments.

• Identify and document savings and cost avoidance strategies.

• Assist with procurement intake forms, purchase requisitions, purchase orders in Integra, and payment documentation in ServiceNow.

• Process urgent and emergency procurement requests as needed.

• Follow up on supplier milestones and facilitate delivery coordination.

• Provide support in sourcing across assigned categories including People & Culture, travel, translation, insurance, and cash and financial services.

• Draft contracts, framework agreements, and statements of work.

• Coordinate legal and specialist reviews and manage document routing for signatures.

• Administer contracts and frameworks, ensuring management of price lists, supplier records, expiry dates, and renewals.

• Maintain supplier scorecards and oversee necessary corrective actions.

• Address routine supplier and contract inquiries and collaborate with Accounts Payable on payment delays.

• Manage vendor risk assessments and due diligence processes.

• Monitor information security, data protection, legal, compliance, and finance clearances.

• Keep comprehensive, audit-ready procurement files stored in Box.

• Offer guidance to stakeholders on procurement routes, necessary documentation, approvals, and timelines.

• Support the rollout of sourcing guides, tools, standard operating procedures (SOPs), communications, and training resources.

• Maintain sourcing trackers and report on status, cycle time, approvals, risks, documentation, and validated benefits.

• Extract, cleanse, and validate Integra data for spend analysis and reporting purposes.

• Identify recurring issues and suggest improvements to procurement frameworks and tools.

⛳️ Requirements

• Bachelor’s degree in procurement, supply chain management, business administration, finance, law, or a related field; equivalent experience will be considered.

• Minimum of 2 years of experience in procurement or sourcing.

• Experience in supporting competitive sourcing processes such as RFQs, RFPs, and tenders.

• Familiarity with contract negotiations.

• Experience in coordinating vendor due diligence and compliance risk reviews, covering data protection, financial, and operational risks.

• Proficiency in Excel and experience with ERP or procurement systems.

• Ability to produce accurate spend analysis reports.

• Fluency in written and spoken English.

• Strong communication skills and the ability to collaborate effectively with internal stakeholders from diverse functions.

• Excellent organizational skills to manage procurement activities and meet deadlines.

• Capability to identify potential workload conflicts early and exercise sound judgment regarding compliance and escalation.

• Professional procurement certification such as CIPS (Level 2 or higher), CPSM, or an equivalent qualification is preferred, either completed or in progress.

• Experience in an NGO, humanitarian, or donor-funded organization is preferred.

• Familiarity with assigned categories is preferred.

• Experience with Microsoft D365, ServiceNow, Power BI, or similar tools is preferred.

• Background in contract and supplier performance management, framework agreements, and emergency procurement is preferred.

• Working knowledge of French, Spanish, or Arabic is advantageous.

• Candidates must be based in and have the right to work in Kenya, Lebanon, or Colombia.

🏝️ Benefits

• Fully remote position.

• Local employment contract.

• Compensation aligned with local salary scales.

• Up to 10% travel for domestic and international assignments.