Practice Administrator – Teleneurohospital Medicine

This is a fully remote position, open to applicants in California.

📋 Description

• Serve as the operational administrator for Vituity leadership while interfacing with the hospital and community.

• Act as the primary liaison among providers, hospital leadership, nursing staff, and Vituity support teams.

• Provide executive support and business operations assistance to medical directors and practice management.

• Assist with practice financials, including stipends, expense reimbursements, and payroll timecards.

• Function as a super user for Vituity software and the main contact for hospital software and hardware systems.

• Oversee subpoenas, depositions, trial testimony scheduling, provider fee schedules, and malpractice carrier coordination as needed.

• Manage office systems, meetings, supplies, practice events, and customer service operations.

• Facilitate daily patient census and participate in multidisciplinary rounds as necessary.

• Organize clinical schedules to guarantee adequate coverage and seamless patient care.

• Collect, monitor, and analyze financial and operational metrics.

• Manage operational programs, meetings, patient experience, quality improvement initiatives, advanced provider/scribe programs, and student or resident rotations.

• Handle recruiting and onboarding processes for providers, employees, locums, reservists, residents, and students.

• Ensure timely provider recredentialing and adherence to licensing, certificates, credentials, training, and hospital standards.

• Manage People Operations/HR relations, practice rosters, and compliance with employment laws.

• Develop and maintain orientation checklists, manuals, policies, and procedures.

• Oversee medical records, data submissions, charge capture, billing/documentation compliance, and Revenue Cycle Management coordination.

• Complete required forms and requests, including death certificates, workers’ compensation claims, motor vehicle requests, and pharmacy inquiries.

⛳️ Requirements

• Two to three years of experience in an office or healthcare environment is required.

• An Associate or Bachelor’s degree in Business Administration, Human Resources, or a related field is strongly preferred.

• Prior experience in the healthcare sector is preferred.

• Familiarity with healthcare and medical terminology is preferred.

• Understanding of general Human Resource principles is preferred.

• Knowledge of Federal, State, and County Agencies regulating the Healthcare Industry is preferred.

• Intermediate to advanced skills in MS Excel, Word, PowerPoint, and Outlook are necessary.

• Strong consultation abilities and a proactive approach to gathering information are essential.

• A robust work ethic, organizational capabilities, and interpersonal skills are required.

• Capability to prioritize tasks and perform well under stress is necessary.

• Ability to be self-directed, motivated, and mindful of deadlines is crucial.

• Proficient in expressing ideas and conveying information effectively in both verbal and written communications.

• Ability to understand and apply information management principles, data analysis interpretation, and continuous quality improvement methodologies.

• Flexibility to cooperate and participate in cross-organizational performance improvement initiatives is important.

• Proficiency in using office equipment and automated systems/applications/software at an acceptable level is required.

• Ability to establish and maintain effective working relationships is essential.

• Competence in reading, understanding, and communicating in English sufficient to perform job duties is necessary.

• Ability to evaluate and present information in clear reports to Human Resource, Finance, and Executive groups is important.

🏝️ Benefits

• Monthly wellness events and programs, including yoga, HIIT classes, and more.

• Training opportunities to support and advance your professional development.

• Team-building activities such as virtual scavenger hunts and holiday celebrations.

• Flexible work hours to accommodate personal schedules.

• Opportunities to participate in Vituity community events.

• Comprehensive health plan options.

• Coverage for Dental, Vision, HSA/FSA, Life and AD&D, and more.

• Top-tier 401(k) retirement savings plan that offers a $1.20 match for every dollar up to 6%, plus discretionary profit-sharing contributions (eligible January following 18 months of service).

• Generous paid time off starting at 3-4 weeks annually.

• Discounts for Student Loan Refinancing.

• Professional and Career Development Program.

• EAP and travel assistance included.

• Wellness program to promote a healthy lifestyle.

• A purpose-driven culture focused on enhancing the lives of our patients, communities, and employees.

• Annual corporate Success Sharing bonus program based on the company's yearly performance.