Philanthropy & Prospect Development Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and manage Kesem’s comprehensive foundation and grants calendar.

• Prepare and submit routine applications, renewals, letters of inquiry, reports, and other related documents.

• Craft proposals, concept notes, budgets, reports, and grant materials for the Director's review.

• Collect and maintain program descriptions, outcomes, narratives, evaluation data, budgets, financial details, and reusable grant resources.

• Conduct prospecting for local and regional foundations to benefit Chapters.

• Assist Chapters with foundation applications, renewals, and reporting processes.

• Monitor grant statuses, award amounts, restrictions, reporting obligations, recognition, stewardship commitments, and renewal opportunities.

• Keep detailed records of donor and foundation portfolios, including opportunity stages, next actions, meeting notes, ask amounts, expected close dates, and stewardship commitments.

• Track upcoming deadlines and moves, highlighting relationships that need attention.

• Prepare briefs for donors and funders, along with meeting materials, proposals, talking points, and other related materials.

• Organize donor and funder meetings, camp visits, Visitors Days, Make the Magic experiences, executive calls, and engagement opportunities.

• Assist in managing the CEO’s calendar related to philanthropy.

• Coordinate personalized stewardship materials and follow-up actions tailored to specific relationships.

• Support major-gift and foundation pipeline activities, forecasts, and prospect-review meetings.

• Manage preparation and logistics for key donor and foundation relationships.

• Ensure accurate Salesforce records for assigned relationships and opportunities.

• Maintain well-organized files for proposals, reports, grants, funders, and relationships.

• Collaborate with Finance, Operations, Marketing, Impact/Research, and other teams.

• Work with Finance to track grant restrictions, reporting needs, budgets, and philanthropy-related data.

• Develop and document repeatable processes for prospecting, foundation fundraising, stewardship, portfolio management, and reporting.

• Implement Kesem’s engagement rules regarding relationship and opportunity ownership, Chapter/National coordination, and fundraising credit.

• Collaborate across revenue streams to further Kesem’s overall fundraising objectives.

⛳️ Requirements

• Bachelor’s degree or equivalent experience preferred; relevant experience may replace formal education.

• Minimum of 2 years of experience in nonprofit development, prospect research, foundation relations, grant writing, donor stewardship, fundraising administration, or a related field.

• Strong research abilities and capacity to synthesize donor, foundation, relationship, and philanthropic information into concise recommendations.

• Excellent writing and editing capabilities, including for grant applications, letters, proposals, reports, donor materials, and briefings.

• Outstanding organizational, project management, and deadline management skills.

• High attention to detail and robust follow-through.

• Comfortable interpreting program information, budgets, impact data, funder guidelines, and donor history.

• Experience with Salesforce or another CRM system.

• Ability to exercise sound judgment regarding independent handling versus senior fundraising involvement.

• Strong interpersonal skills and ease in interacting with donors, funders, Board members, staff, volunteers, and student leaders.

• Commitment to confidentiality and ethical management of donor and prospect information.

• Reliable internet connection and a professional remote work environment.

• Availability to work from 9:00 a.m. to 5:00 p.m. in the local time zone.

• Willingness to participate in staff calls, Board and committee meetings, donor and partner meetings, and events outside of typical work hours.

• Experience with prospect research or wealth-screening tools is preferred.

• Familiarity with researching private and family foundations is preferred.

• Experience in writing grants, renewals, and funder reports is preferred.

• Background in supporting major-gift portfolios or moves-management processes is preferred.

• Experience in a national, Chapter-based, volunteer-led, or higher-education-adjacent nonprofit is preferred.

• Knowledge of donor-advised funds, family philanthropy, planned giving, or complex charitable giving is preferred.

🏝️ Benefits

• Employer-subsidized health benefits.

• Employee-funded dental and vision benefits.

• Employee-funded 403(b) retirement plan.

• Employee Assistance Program (EAP).

• Healthcare concierge service.

• Flexible work scheduling.

• Telecommuting options.

• Paid Time Off (PTO).

• Short-Term Disability.

• Parental leave offerings.

• Fully remote work opportunities.

• Approximately 10+ travel opportunities each year.