Personal Executive Assistant

This is a fully remote position, open to applicants in Mexico, +4 more countries.

📋 Description

• Make outbound calls during business hours to arrange and coordinate appointments.

• Schedule medical, personal, and professional appointments for the founder, her daughter, and her partner.

• Sync the calendars of the founder, partner, and childcare arrangements.

• Collaborate with the nanny on scheduling and logistics.

• Proactively address conflicts and keep all parties informed.

• Daily access and utilization of the founder's shared knowledge base.

• Execute tasks using established preferences and decision-making frameworks.

• Assist in maintaining and enhancing the shared knowledge base.

• Utilize Claude Cowork and other AI tools for planning and executing tasks.

• Aid in teaching and refining the use of AI tools within personal and household operations.

• Support the planning and logistics for hosted dinners and community events.

• Keep track of restaurant preferences and order history, placing takeout orders via DoorDash or similar services.

• Coordinate the social and community aspects of the founder's life.

• Assist with childcare-related tasks and support for the partner's family.

• Manage recurring family administrative tasks.

• Complete application requirements, including a video introduction, role-specific assessment if applicable, interviews, and background/reference checks.

⛳️ Requirements

• Proven experience as a personal assistant, household manager, or family executive assistant supporting a trusted principal.

• Proactively take ownership of tasks from start to finish without needing detailed instructions.

• Comfortable expressing personal preferences and needs in a working relationship.

• Confident in making outbound calls during US business hours for coordinating appointments and logistics.

• Familiarity with Claude Cowork or a strong willingness and ability to learn it quickly.

• Proficient in AI usage.

• Discreet, reliable, and exceptionally organized with keen attention to detail.

• Comfortable operating within established systems and preferences.

• Availability during US Pacific Time business hours.

• Updated resume.

• A brief Loom video (1 to 2 minutes) introducing yourself, detailing relevant experience, and explaining your daily use of AI tools.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Observance of Holidays as per company guidelines.

• 100% remote work setup.

• Compensation in USD on a bi-monthly basis (every 15th and 30th).

• A high-trust, high-ownership personal support role with direct access to the founder and opportunities for growth as trust develops.