Legal Executive Assistant, Mandarin/English

This is a fully remote position, open to applicants in China, +1 more country.

📋 Description

• Offer administrative and coordination assistance to attorneys and internal teams, including document management, scheduling, follow-up, correspondence, and workflow oversight.

• Aid in the preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.

• Engage professionally with clients and potential clients in Mandarin and English via phone, email, messaging platforms, and other approved channels.

• Maintain precise client and case records in CRM and case management systems.

• Document interactions, track follow-ups, monitor progress, and organize digital files efficiently.

• Assist with client intake by screening inquiries, identifying client needs, scheduling consultations, collecting preliminary information, and guiding potential clients through subsequent steps.

• Develop and sustain working relationships with clients, attorneys, business partners, third parties, and internal team members.

• Oversee deadlines, coordinate outstanding items, follow up on necessary information, and facilitate the efficient progression of matters.

• Utilize legal technology, CRM platforms, productivity tools, and AI-assisted systems to enhance organization, communication, accuracy, and workflow efficiency.

• Participate in a writing, communication, or practical assessment as part of the application process if necessary.

⛳️ Requirements

• A bachelor's degree is required.

• Previous experience in a law firm is highly preferred; experience may include legal support, administration, client services, intake, case coordination, or a related role.

• Proficient in both written and spoken Mandarin and English.

• Experience in U.S. immigration law is preferred but not mandatory.

• Strong desire to learn about U.S. immigration processes, legal workflows, and client service standards.

• Exceptional communication, organization, follow-up, and relationship-management abilities.

• Capacity to adapt to various responsibilities and work effectively across legal, administrative, and client-facing functions.

• Comfortable utilizing CRM systems, case management platforms, productivity tools, and new technologies.

• Strong attention to detail, sound judgment, and the ability to manage confidential information with professionalism.

• Willingness to maintain at least 5 hours of overlap with the firm’s operating hours in Pacific Time (PT).

🏝️ Benefits

• Comprehensive training and onboarding to ensure your success.

• Continuous opportunities for professional development and career progression.

• A collaborative and empowering culture within a global legal team.

• Exposure to a diverse range of U.S. immigration matters, legal workflows, and client service processes.

• Fully remote position based in Asia.

• Flexible scheduling to enhance productivity and work-life balance.

• Work from the comfort of your home without a commute.

• Competitive compensation based on experience and qualifications.

• Holiday pay for all U.S. federal holidays recognized by the firm.

• Performance-based bonuses to acknowledge your contributions.

• Regular remuneration reviews to ensure fair and competitive compensation.

• A supportive and growth-oriented environment.

• A culture that values initiative, reliability, and professionalism.

• An environment that fosters innovation and continuous learning.