Personal Assistant to Founder

This is a fully remote position, open to applicants in Thailand, +1 more country.

📋 Description

• Manage inboxes by triaging messages, drafting responses, and identifying urgent issues.

• Oversee calendar management and scheduling across multiple companies and time zones.

• Create, format, and proofread a variety of documents, letters, and reports.

• Maintain a well-organized digital filing system.

• Communicate with accountants, suppliers, landlords, banks, and other external parties.

• Collect and categorize invoices and receipts, follow up on payments, and prepare expense reports.

• Identify and shortlist service providers, including conducting initial calls.

• Conduct research on suppliers, pricing, and options, providing recommendations based on findings.

• Manage personal appointments and diaries.

• Coordinate travel arrangements, including flights, hotels, transfers, itineraries, and visa applications.

• Handle household administrative tasks such as utilities, subscriptions, renewals, and contractor management.

• Source and order products, coordinating deliveries and returns.

• Keep track of important dates, renewals, and deadlines.

• Provide support to the founder across multiple companies and personal matters.

⛳️ Requirements

• Proficient in English, with strong verbal and written communication abilities.

• Exceptional organizational skills as a natural instinct.

• Technical proficiency.

• Good judgment and the ability to take initiative.

• Ability to work quickly and efficiently.

• Bonus: Familiarity with AI tools, especially Claude, in practical applications.

• Bonus: A background in commercial fields such as accounting, finance, marketing, or operations.

• Bonus: Proficiency in an additional language, particularly Mandarin.

• Responsible for managing personal tax obligations.

🏝️ Benefits

• Flexible working hours.

• Options for part-time or full-time engagement.

• No set schedule required.

• Significant overlap with GMT business hours.

• Independent contractor arrangement with the Hong Kong or Singapore entity.

• Monthly invoicing process.