Personal Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee filing systems and document storage, ensuring records are precise, current, properly archived, and easily accessible.

• Maintain tracking logs for company licenses, certificates, and registrations.

• Track renewal deadlines, gather and submit necessary documentation, follow up on internal actions, and archive proof of completed renewals.

• Manage incoming customer inquiries, direct them to the relevant personnel, monitor outstanding issues, and escalate unresolved or sensitive matters to management.

• Coordinate company calendars, assist with internal communications and announcements, maintain displays on communication platforms, and support internal events or meetings.

• Participate in mandatory meetings, record and distribute minutes, prepare agendas and supporting materials, and monitor action items to ensure completion.

• Organize business travel arrangements, including transportation, accommodation, and itineraries.

• Assist in the planning of workshops, training sessions, catering, and venue logistics.

• Support employee record maintenance and assist with general staff inquiries.

• Manage basic onboarding and offboarding documentation and escalate complex HR issues to management.

• Provide ad-hoc administrative assistance across various departments.

• Foster a professional office environment and suggest process enhancements to improve administrative efficiency.

⛳️ Requirements

• Proven experience in office administration or operational support.

• Strong skills in organization, record-keeping, and document management.

• Demonstrated ability to track compliance deadlines and manage administrative logs.

• Excellent written and verbal communication skills.

• Experience in accurately taking and distributing meeting minutes.

• Basic administrative experience in supporting HR paperwork, onboarding, or offboarding procedures.

• Experience in organizing business travel itineraries and event logistics (desirable).

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• A collaborative and supportive work environment.

• Comprehensive health and wellness benefits.