Payroll Tax Manager

This is a fully remote position, open to applicants in Alabama, +23 more states.

📋 Description

• Manage the payroll tax operations and lead the team handling daily accounting tasks associated with program activities.

• Supervise the payroll tax specialists by managing their workloads, providing performance coaching, training, and ensuring quality standards.

• Oversee monthly bookkeeping processes and reconcile general ledger accounts with billing records, tax reports, and bank statements.

• Assist staff in researching and interpreting tax laws relevant to employers and workers in different states.

• Develop, execute, and maintain procedures that ensure compliance with federal and state payroll tax regulations.

• Handle registration with state and federal authorities and establish individuals as employers.

• Keep client tax accounts in good standing and facilitate issue resolution.

• Oversee the employer-of-record setup with agencies, including the appointment of agents and assignment of tax identification numbers.

• Lead the research and development of procedures for new state-driven tax reporting processes.

• Ensure the timely submission of tax deposits and reports, including SUTA, state income tax reports, IRS Forms 941 and 940, W-2, W-3, 1099, and 1096.

• Oversee the payment of taxes, garnishments, and other financial obligations.

• Review reconciliations for workers’ compensation and supervise the collection of information for annual insurance audits.

• Develop projections for workers’ compensation and other tax-related expenditures.

• Manage audits, reviews, year-end closings, and the preparation of tax reports.

• Generate accounting-related reports and document accounting procedures.

• Recommend and spearhead improvements in processes and workflows.

• Conduct periodic quality assessments of data and staff contributions.

• Maintain confidentiality of sensitive information.

⛳️ Requirements

• A bachelor's degree in a business-related field is preferred; an Accounting major is strongly preferred.

• A minimum of 3 years of experience in bookkeeping, accounting, payroll tax processing, or a similar field.

• Experience in supervising or leading staff.

• Previous experience in preparing and filing Forms W-2, W-3, 1099, 1096, 941, and 940 is required.

• Strong understanding of payroll, payroll taxes, general ledgers, and accounting or bookkeeping principles.

• Proficiency in accounting software, Microsoft Excel, and general computer systems.

• Ability to apply critical thinking, interpret regulations, analyze data, draw logical conclusions, and assist others in problem-solving.

• Proven leadership abilities, including coaching, delegation, and fostering accountability.

• Excellent verbal and written communication skills.

• Capability to take ownership and drive improvements in processes.

🏝️ Benefits

• Generous paid time off.

• Annual bonus potential.

• Support for retirement savings.

• Opportunities for career advancement.

• Paid training sessions.

• Access to internal and external learning opportunities.

• Employer-shared costs for health insurance.

• Employer-funded disability insurance.

• Employer-covered life and AD&D insurance.

• Vision insurance.

• Cancer insurance.

• Voluntary life insurance options.

• Remote work flexibility.

• Paid holidays.

• Work/life balance.