Interim Payroll & Benefits Supervisor/Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise and mentor the Payroll Coordinator; prioritize tasks and ensure adequate coverage during payroll deadlines.

• Take ownership of payroll accuracy and authorization for East and West Coast employee groups, including inputs, calculations, approvals, variance analysis, and reporting.

• Process headquarters payroll and manage regular, off-cycle, adjustment, and final-pay cycles from start to finish as required.

• Ensure compliance with payroll tax and regulatory requirements while communicating changes to HR, Finance, and management.

• Enhance and manage payroll controls and reconciliations; maintain audit documentation for SOX/ICFR and external audits.

• Generate recurring and ad hoc payroll reports for HR, Accounting/Finance, and leadership teams.

• Collaborate with Accounting on both internal and external audits.

• Lead preparations for year-end readiness, reconciliations, tax filings, W-2 processing, and calendar-year closeout activities.

• Work alongside Finance on payroll funding, tax remittances, journal entries, and general ledger reconciliations.

• Oversee ADP, DailyPay, and other payroll vendors, including resolving issues and managing local payroll escalations.

• Develop a scalable payroll and benefits operational model and roadmap; set quality metrics, minimize repeat errors, standardize, automate, and cross-train processes.

• Document procedures and calendars, and facilitate knowledge transfer at the end of engagements.

• Manage benefits enrollments, eligibility, and life events for medical, dental, vision, 401(k), employer-paid, and ancillary plans.

• Reconcile benefit deductions and 401(k) contributions against carrier invoices, vendor files, and payroll.

• Assist with open enrollment and ACA/COBRA compliance reporting in coordination with Legal.

• Manage payroll-related Workday configuration and ADP integrations, including pay groups, earnings, deductions, tax setup, and payroll calendars.

• Collaborate on Workday development, testing, and releases, including the transition from Dayforce to Workday.

• Safeguard payroll data integrity through audits, documentation, and training for HR and Finance personnel.

⛳️ Requirements

• Bachelor's degree or equivalent experience in a relevant field (Business, Accounting, Finance, Human Resources, or a related discipline preferred).

• Over 7 years of progressive payroll experience, including multi-state US payroll management for both hourly and salaried employees.

• Practical Workday experience, particularly in payroll configuration or setup, and in-house payroll processing within an ERP/HCM system.

• Experience in managing third-party payroll vendors and service level agreements; adept at troubleshooting unique local payroll situations.

• Familiarity with benefits administration, including enrollments, deductions, 401(k) management, and carrier reconciliations.

• At least 2 years of experience leading or supervising payroll staff or teams.

• Comfortable in a startup or growth-oriented environment, with a proven record of enhancing processes, controls, and metrics.

• Advanced proficiency in Excel and effective communication skills with associates at all organizational levels.

• Experience with ADP, particularly regarding integrations with Workday (preferred).

• Experience with Workday payroll or HCM implementations or migrations; familiarity with Dayforce is a plus (preferred).

• Knowledge of SOX/ICFR payroll controls and audit support (preferred).

• Experience with a high-volume hourly operations workforce (such as fulfillment or distribution) in a rapidly growing company (preferred).

• Certification such as CPP, FPC, or similar; prior interim or leave coverage experience is preferred.

• Employees must reside in the United States throughout their employment.

🏝️ Benefits

• Bonus

• Stock Options

• Health & Wellness Benefits

• Flexible PTO

• Periodic travel for leadership meetings, Thrive Market events, and operational summits.

• Biannual all-company summits at the Los Angeles headquarters.

• Additional leadership summits in Q1 and Q3.