Payroll Specialist II

This is a fully remote position, open to applicants in United States.

📋 Description

• Process and audit payroll accurately and promptly for various pay groups in accordance with National University policies and relevant local, state, and federal regulations.

• Maintain precise payroll records to ensure timely and accurate payments to employees.

• Address employee and management inquiries regarding paychecks and payroll issues via email and phone.

• Respond to payroll questions from staff and faculty.

• Conduct audits of payroll reports for each pay group.

• Review on-demand checks, including those related to lost checks, separations, retro compensation adjustments, and retro timesheet corrections before finalization.

• Keep records of exception checks issued within the department and specific pay groups.

• Execute retroactive compensation adjustments.

• Ensure correct administration of garnishments.

• Manage direct deposit returns and garnishment refunds.

• Liaise with managers and HR regarding timelines and delivery of separation checks.

• Issue separation checks in compliance with applicable state and federal laws.

• Upload agency notices to ADP Smart Compliance and ensure follow-through to completion.

• Settle payrolls and on-demand checks, validating payroll funding in ADP Smart Compliance.

• Conduct the complete payroll process for all pay groups as necessary.

• Assess and suggest changes to policies and procedures to improve processes and enhance automation.

• Perform additional duties as assigned.

⛳️ Requirements

• An Associate degree focused on Accounting, Finance, or Human Resources, or an equivalent combination of education and related work experience is preferred.

• Two to four (2-4) years of professional experience focusing on payroll or accounting/financial/accounts payable duties, or office management responsibilities is preferred.

• Proficiency in Workday HCM, Payroll, Time Tracking, and ADP Smart Compliance is required.

• A solid understanding of accounting principles and payroll processing practices, and their effects on the general ledger within a large volume organization.

• Basic familiarity with mandates and regulations pertaining to payroll processing and labor law is preferred.

• Intermediate skills in computer usage and Microsoft Office Suite applications such as Word, Excel, PowerPoint, and Outlook.

• Experience with accounting and payroll processing software, including Workday HCM, Payroll Time Tracking, and ADP Smart Compliance.

• Strong interpersonal skills, with the ability to communicate effectively both orally and in writing.

• Capability to work independently while promoting a collaborative environment in diverse teams.

• Ability to thrive in a fast-paced environment with multiple deadlines and frequently changing priorities.

🏝️ Benefits

• Base pay as part of National University’s total rewards package.

• Comprehensive well-being benefits for you and your family.

• Details regarding benefits are available at benefits.nu.edu.

• Information on part-time benefits is also available.