Payroll Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee comprehensive payroll operations while ensuring compliance with federal, state, and local payroll regulations, wage and hour laws, and FLSA requirements.

• Manage payroll inquiries and resolve issues effectively.

• Review journal entries, reconciliations, and variance analyses related to payroll.

• Address internal and external audit requests and assist with both ad-hoc reporting and routine payroll reconciliations.

• Act as the primary liaison for payroll vendors and third-party service providers, including ADP.

• Perform payroll and timekeeping audits, reconciliations, tax filings, and year-end procedures, such as W-2 preparation and regulatory reporting.

• Collaborate with the People Office, Benefits, Finance, Operations, and other stakeholders on business decisions, policy alterations, and compliance matters.

• Create, document, and maintain payroll standard operating procedures (SOPs) and internal controls.

• Promote process standardization and optimization through automation, simplification, self-service options, and effective utilization of AI tools.

• Lead and facilitate employee training sessions both in-person and via Teams; travel to different locations as necessary.

• Utilize digital tools, analytics, and reporting to enhance payroll efficiency, accuracy, scalability, and overall employee experience.

• Lead, mentor, and develop a team of Payroll Specialists.

• Resolve tax-related issues and payroll discrepancies with ADP Tax Services, tax authorities, accounting, and ADP support.

• Manage and process annual escheatments to various state entities.

⛳️ Requirements

• A minimum of 5 years of payroll management experience, including direct leadership of personnel.

• Proficient in SAP Employee Central Payroll (ECP).

• Extensive experience handling multi-state payroll, particularly with strong knowledge of California and Pennsylvania payroll regulations.

• Payroll Certification, CPP or FPC certification is mandatory.

• High efficiency and advanced skills in Microsoft Excel and Microsoft Office applications.

• Comprehensive understanding of Federal, State, and Local tax jurisdictions, wage and hour laws, and FLSA.

• Practical experience working with UKG timekeeping systems.

• Familiarity with ADP SmartCompliance and post-payroll services.

• Demonstrated ability to thrive in a fast-paced, high-turnover environment while providing support to employees with diverse skill levels.

• Capability to sit for extended periods while working at a computer workstation.

• Frequent hand and finger usage to operate a computer keyboard, mouse, and other office equipment.

• Ability to view and read information on a computer screen for long durations.

• Occasional need for standing, walking, bending, and reaching within the office setting.

• Effective communication skills in person, via telephone, and through electronic means.

• Willingness to travel by aircraft, rail, or automobile 5%–10% of the time.

🏝️ Benefits

• Advance your education and earn a college degree through our Qualfon University program.

• Free access to personal and professional support via the Qualfon care coaches program.

• Medical, dental, vision, and life & accident insurance for full-time employees.

• Paid time off.

• Paid training.

• Employee discounts.

• Comprehensive benefits including Medical, Dental, Vision, Employee Assistance Program, Life and Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Accident, Critical Illness, Hospital Indemnity, Legal, Identity Protection, Pet Insurance, and 401k.

• Paid Sick and Safety Leave for Colorado residents, in accordance with applicable state law provisions and company policy.