Payroll Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of and expand global payroll operations across the United States, Canada, and the United Kingdom.

• Accurately, promptly, and compliantly process regular, off-cycle, and bonus payrolls.

• Oversee multi-state payroll, including for remote and field-based sales teams.

• Collaborate with HR to manage new hires, terminations, compensation adjustments, leaves, and final payments.

• Supervise payroll providers, service-level agreements, performance standards, and HRIS/payroll integrations.

• Propel payroll process enhancements as the organization grows.

• Manage payroll tax withholdings, remittances, filings, registrations, and statutory reporting.

• Stay informed on legislative and regulatory changes and adjust processes accordingly.

• Fulfill U.S., Canadian, and U.K.-specific payroll requirements.

• Develop incentive compensation payroll processes for bonuses, commissions, and sales performance awards.

• Create scalable workflows for variable pay linked to quotas and performance metrics.

• Oversee payroll administration for sales expense reimbursements, car allowances, and other elements related to field-force pay.

• Manage tax withholding and reporting for payroll-related stock options, RSU vesting, and ESPP purchases.

• Collaborate with external advisors regarding cross-border and mobile employee tax matters.

• Reconcile payroll deductions with benefits providers and plan administrators.

• Assist in managing company benefits programs and the 401(k) plan.

• Prepare payroll journal entries, accruals, and provide month-end close support.

• Deliver payroll reporting and analysis to Finance, HR, and leadership teams.

• Ensure documented payroll controls and segregation of duties are maintained.

• Support SOX compliance, along with financial statement and benefit plan audits.

• Identify opportunities to mitigate risk and enhance operational efficiency.

• Collaborate with HR, Finance, Accounting, Legal, Equity Administration, and Sales Operations.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, or a related field.

• Over 7 years of payroll experience.

• At least 3 years in a payroll lead or management position.

• Direct hands-on experience in managing multi-country payroll, with responsibility for at least two of the United States, Canada, and the United Kingdom.

• Strong understanding of U.S. federal and multi-state payroll tax requirements.

• Knowledge of wage and hour regulations and relevant payroll compliance responsibilities.

• Experience in processing equity compensation through payroll, including stock options, RSUs, and ESPP transactions.

• Proficient with a major payroll or HRIS platform, such as ADP Workforce Now or Rippling.

• Exceptional analytical skills and attention to detail.

• Ability to handle confidential employee and financial information with care.

• Excellent communication and problem-solving abilities.

• Capability to balance competing priorities and maintain accurate payroll operations during periods of rapid growth.

• Certified Payroll Professional (CPP) designation is preferred.

• Preferred experience in biotechnology, pharmaceuticals, or life sciences.

• Preferred experience in manufacturing, multi-site operations, or complex operating environments.

• Experience in developing or supporting incentive compensation payroll processes for a field-based or pharmaceutical sales team is preferred.

• Preferred experience in supporting SOX compliance, internal controls, and audit readiness.

• Familiarity with pharmaceutical commercial compliance considerations, including Sunshine Act reporting and expense policies is preferred.

🏝️ Benefits

• Annual target bonus.

• Equity compensation.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401(k) retirement plan.

• Employee Stock Purchase Plan.

• Company-paid life insurance.

• Short- and long-term disability coverage.

• Paid time off.

• Paid company holidays.

• Remote work arrangement.

• Travel up to 10% for conferences and company meetings.