Payroll and Benefits Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute comprehensive, multi-state payroll for MDC and designated client accounts according to established schedules.

• Validate and reconcile timesheets, leave balances, earnings, deductions, and payroll reports; obtain necessary approvals.

• Process changes in employee status, pay adjustments, bonuses, special payments, garnishments, and other payroll updates.

• Coordinate payroll tax registrations, filings, notices, and quarterly as well as year-end reconciliations with providers and state agencies.

• Manage benefit enrollments, changes, terminations, and open enrollment; collaborate with carriers to resolve discrepancies.

• Reconcile benefits and retirement invoices and funding reports with payroll deductions and employer contributions.

• Calculate retirement contributions and transmit the necessary files.

• Assist in administering leave-of-absence processes and coordinate related pay and benefit adjustments.

• Address employee inquiries regarding payroll and benefits, resolve discrepancies, and escalate complex issues to the HR Manager.

• Maintain payroll and benefits system data, troubleshoot routine issues, assist with testing and validation, and keep records, calendars, SOPs, and checklists up-to-date.

• Report to the HR Manager and identify opportunities for efficiency improvements.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field, or an equivalent combination of education and experience.

• Over 5 years of experience managing end-to-end, multi-state payroll and benefits administration.

• Certification as a Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.

• Experience with Paylocity is highly preferred.

• Working knowledge of multi-state payroll, including earnings, deductions, taxes, and payroll schedules.

• Understanding of benefits enrollment requirements, contribution rules, deductions, and payroll integration.

• Proficient in payroll, HRIS, benefits, and retirement platforms, including reporting, imports, and data validation.

• Ability to clearly document procedures and checklists.

• Capacity to handle sensitive information with confidentiality.

🏝️ Benefits

• Responsibilities for benefits administration, including enrollment, changes, terminations, and open enrollment.

• Contributions to retirement plans, employer matches, loan repayments, and catch-up contributions.

• Employment is at-will.

• Commitment to equal employment opportunity and reasonable accommodations for disabilities.