Payroll and Benefits Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Supervise precise, compliant, and prompt end-to-end payroll and variable compensation processing in BambooHR for a professional services organization comprising over 400 remote employees.

• Ensure adherence to federal, state, and local payroll tax regulations across various jurisdictions, including conducting FLSA audits and updating classifications.

• Collaborate with Finance and HR to reconcile payroll accounts, address discrepancies, and generate reports covering earnings, taxes, deductions, leave, disability, and non-taxable wages.

• Oversee approved employee reimbursements, including payment processing, tracking taxable reimbursements, reconciling expense and payroll records, maintaining audit documentation, and identifying duplicate submissions, policy violations, or unusual claims.

• Address payroll and reimbursement inquiries and act as a point of escalation for disputes and exceptions.

• Manage daily benefits administration, which includes enrollments, changes, terminations, carrier updates, eligibility questions, and employee inquiries for a self-funded health benefits plan.

• Act as an operational liaison to benefits carriers and third-party administrators, resolving routine eligibility and file issues while escalating complex situations.

• Conduct monthly new-hire benefits orientation sessions and assist with benefits- and payroll-related onboarding and offboarding activities.

• Prepare annual ACA reporting, coordinate necessary data with vendors, support ERISA, ACA, HIPAA, and COBRA compliance, and provide payroll documentation and data for the annual 401(k) audit.

• Identify and implement enhancements to payroll, benefits, reimbursement, documentation, and employee support processes while contributing to additional HR projects.

⛳️ Requirements

• A bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field, or equivalent experience.

• A minimum of five years of experience in payroll and benefits administration, preferably in a multi-state environment.

• Proficiency in payroll systems such as ADP or Paylocity and familiarity with HRIS platforms; experience with BambooHR is highly preferred.

• Proven track record of managing payroll tax compliance and registration across multiple U.S. states.

• Experience in supporting 401(k) audits and working with expense reimbursement platforms.

• Comprehensive knowledge of federal and state labor and payroll tax regulations, as well as ACA, ERISA, HIPAA, and COBRA requirements.

• Understanding of self-funded health benefits plans and their associated compliance requirements.

• Familiarity with payroll and benefits regulatory reporting and compliance.

• Experience in a professional services organization or remote workforce setting is preferred.

• A Certified Payroll Professional designation or another relevant certification is preferred; CEBS, PHR, SPHR, SHRM-CP, or SHRM-SCP certification is a plus.

• Ability to manage complex payroll and benefits activities independently while juggling multiple priorities and deadlines.

• High level of accuracy, organization, and attention to detail across payroll, benefits, expense, and compliance records.

• Capability to interpret and apply federal, state, and local payroll tax and labor regulations across various jurisdictions.

• Strong ability to collaborate across functions with HR and Finance teams, benefits carriers, third-party administrators, and vendors.

• Excellent and professional communication skills with employees and external partners.

• Capacity to investigate discrepancies, resolve issues, and escalate complex matters as needed.

🏝️ Benefits

• Competitive salary with a performance-based bonus.

• Unlimited paid time off.

• Flexible and affordable benefits program.

• Medical insurance coverage.

• Dental insurance coverage.

• Vision insurance coverage.

• Flexible spending accounts.

• Health reimbursement account.

• 401(k) plan with company matching.

• A dynamic and thriving work environment with enthusiastic and energetic teammates.