Payroll Analyst

This is a fully remote position, open to applicants in Pennsylvania, +1 more state.

📋 Description

• Execute and audit bi-weekly, semi-monthly, and special payroll runs.

• Verify payroll data, ensure balance and reconciliation of payrolls, review exceptions, and address discrepancies prior to finalization.

• Oversee UKG/Kronos timekeeping functions, including managing schedules, hours, overtime, shift differentials, premium pay, missing punches, and timecard exceptions.

• Collaborate with managers and employees to resolve issues related to timekeeping and leave.

• Address employee payroll inquiries and investigate discrepancies related to paychecks, taxes, deductions, direct deposits, leave balances, and payroll adjustments.

• Analyze payroll reports and associated accounts, and assist with internal audits, compliance reviews, and month-end and year-end activities.

• Aid in payroll tax and garnishment processes, coordinating with ADP for filings and compliance documentation.

• Maintain employee payroll records and confirm employee data changes in Workday.

• Assist with payroll system updates, enhancements, and process improvements.

• Test and implement changes in the payroll system, including union work rules, payroll codes, schedules, and configurations.

• Conduct validation in Workday Sandbox and UKG/Kronos, document outcomes, and support production sign-off.

• Ensure adherence to federal, state, and local regulations, internal controls, and confidentiality standards.

• Cross-train with team members and assist with additional payroll projects as necessary.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and relevant experience.

• A minimum of five (5) years of experience with automated payroll systems, ideally in a high-volume U.S. payroll setting.

• Profound understanding of end-to-end U.S. payroll processing, encompassing gross-to-net calculations, taxes, deductions, supplemental earnings, benefits, and federal and state payroll regulations.

• Experience in payroll balancing, reconciliation, handling employee payroll inquiries, and resolving discrepancies.

• Background in supporting unionized payroll environments, including knowledge of union contracts, work rules, schedules, overtime, shift differentials, and premium pay.

• Proficiency with UKG/Kronos timekeeping systems is essential.

• Experience with Workday Payroll, ServiceNow, and payroll in healthcare or hospital settings is preferred.

• Familiarity with integrated HRIS, payroll, and timekeeping systems.

• Intermediate skills in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, sorting, filtering, data validation, and reconciliation.

• Strong analytical, problem-solving abilities, and attention to detail, with the capability to interpret payroll regulations and organizational policies.

• Excellent organizational, prioritization, and time management skills.

• Outstanding customer service and strong written and verbal communication skills.

• Capability to manage multiple deadlines in a fast-paced environment.

• Good judgment and ability to maintain confidentiality.

• Certified Payroll Professional (CPP) certification or equivalent is a plus.

• Experience in managing large employee populations, multiple pay groups, high-volume transactions, and complex payroll structures is a plus.

🏝️ Benefits

• Eligibility for benefits.

• Potential for a fixed-term extension after 6–12 months.