Payroll Analyst

This is a fully remote position, open to applicants in Ohio, +1 more state.

📋 Description

• Process and audit payroll on a bi-weekly, semi-monthly, and special run basis.

• Verify payroll data, balance and reconcile payrolls, examine exceptions, and address discrepancies prior to finalization.

• Oversee UKG/Kronos timekeeping operations, encompassing schedules, hours, overtime, shift differentials, premium pay, missing punches, and timecard anomalies.

• Collaborate with managers and employees to resolve timekeeping and leave-related concerns.

• Address employee payroll questions and investigate discrepancies concerning paychecks, taxes, deductions, direct deposits, leave balances, and payroll modifications.

• Conduct payroll reconciliations and review payroll reports along with associated accounts.

• Assist with internal audits, compliance reviews, and activities at month-end and year-end.

• Provide support for payroll tax and garnishment administration, including wage garnishments, levies, tax exceptions, and coordination with ADP.

• Keep precise employee payroll records and confirm employee data changes in Workday.

• Aid in payroll system updates, enhancements, and process improvements.

• Engage in the testing and implementation of payroll system modifications, covering union work rules, payroll codes, schedules, and configurations.

• Validate in Workday Sandbox and UKG/Kronos, record results, and assist with production sign-off.

• Ensure compliance of payroll activities with federal, state, and local regulations, internal controls, and confidentiality standards.

• Cross-train with team members and assist with supplementary payroll projects as necessary.

• Collaborate with Payroll Specialists, Human Resources, Benefits, Finance, and operational leaders within a complex healthcare setting.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and relevant experience.

• A minimum of five (5) years of experience with automated payroll systems, ideally in a high-volume U.S. payroll setting.

• Comprehensive understanding of end-to-end U.S. payroll processing, including gross-to-net calculations, taxes, deductions, supplemental earnings, benefits, and federal and state payroll regulations.

• Experience in payroll balancing, reconciliation, employee payroll inquiries, and resolution of discrepancies.

• Familiarity with supporting unionized payroll environments, including union contracts, work rules, schedules, overtime, shift differentials, and premium pay.

• Required experience with UKG/Kronos timekeeping systems.

• Workday Payroll system access is required; Workday Payroll experience is preferred.

• Background in integrated HRIS, payroll, and timekeeping systems.

• Proficient in Microsoft Excel with intermediate skills including VLOOKUP/XLOOKUP, Pivot Tables, sorting, filtering, data validation, and reconciliation.

• Strong analytical, problem-solving, and attention-to-detail abilities, with the capacity to interpret payroll regulations and organizational policies.

• Exceptional organizational, prioritization, and time management skills.

• Excellent customer service, along with written and verbal communication skills.

• Capability to manage multiple deadlines in a fast-paced environment.

• Sound judgment and the ability to maintain confidentiality.

• Preferred experience with ServiceNow.

• Advantageous experience with ADP, especially in payroll tax, garnishments, tax disbursements, quarterly filings, and W-2 support.

• Certified Payroll Professional (CPP) certification or equivalent is beneficial.

• Preferred experience in healthcare or hospital payroll.

• Desirable experience in supporting large employee populations, multiple pay groups, high-volume transactions, and complex payroll structures.

• Required system access: UKG/Kronos Timekeeping and ServiceNow.

• Proficient in productivity tools such as Microsoft Outlook, Teams, Excel, Word, and SharePoint.

🏝️ Benefits

• Eligible for benefits.

• Potential for a fixed-term extension after 6–12 months.