Part-Time Bookkeeper, Recruitment Administrator – AU Experience Preferred

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately record and maintain financial transactions.

• Prepare and generate invoices and receipts utilizing approved information.

• Monitor accounts payable and accounts receivable.

• Oversee outstanding invoices and follow up on payments as instructed.

• Organize and categorize expense receipts and supporting documents.

• Assist with reconciling bank and credit card statements.

• Maintain organized digital records for transactions and financial documents.

• Generate routine bookkeeping summaries and reports for management.

• Identify missing, inconsistent, or unusual information and escalate for review.

• Provide assistance with payroll and timesheet administration as needed.

• Keep accurate records of candidates, clients, and placements.

• Update recruitment trackers, spreadsheets, or applicant management systems.

• Help format candidate profiles, CVs, and other recruitment documents.

• Coordinate interview schedules and send approved confirmations or reminders.

• Follow up on any outstanding candidate or client information.

• Assist in preparing approved placement and onboarding documents.

• Maintain organized recruitment files while handling personal information confidentially.

• Manage electronic files to ensure documents are orderly.

• Assist with data entry, spreadsheet updates, and routine correspondence.

• Maintain task lists and follow up on pending administrative actions.

• Provide general administrative support to the team as necessary.

• Recommend practical improvements to bookkeeping and administrative processes.

• Prepare and maintain records, highlight discrepancies, and submit information for management approval.

⛳️ Requirements

• Prior experience in bookkeeping, accounts administration, or a comparable role.

• Practical knowledge of invoicing, accounts payable and receivable, and reconciliations.

• Familiarity with accounting software such as Xero, MYOB, or QuickBooks.

• Strong skills in spreadsheets and data entry.

• Exceptional attention to detail and numerical accuracy.

• Proficient written and spoken English.

• Excellent organizational and time-management abilities.

• Capability to manage recurring tasks and meet deadlines.

• Discretion in handling financial, client, and candidate information.

• Reliable internet connection and an appropriate remote work environment.

• Experience supporting a recruitment, employment, or staffing business is highly desirable.

• Knowledge of applicant tracking systems, recruitment CRMs, or candidate databases is highly desirable.

• Background in assisting with payroll, timesheets, or placement administration is highly desirable.

• Experience working with Australian businesses and documentation is highly desirable.

• Proficiency in Microsoft Excel or Google Sheets.

• Familiarity with Microsoft 365 or Google Workspace.

• Knowledge of online file storage and document management tools.

🏝️ Benefits

• Flexible remote work arrangement.

• Part-time schedule of 20 hours per week.

• Holidays: To be announced.