Paralegal

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist the Legal Services team to enhance the efficiency and quality of departmental operations.

• Review and manage correspondence related to the Legal Services Department, providing responses when necessary.

• Draft and review legal memos, retainer letters, NPF decisions, and other legal documents.

• Collaborate with NPF leadership, staff, Members, and external law firms.

• Facilitate the exchange of information and monitor case developments with external counsel.

• Assess legal files and suggest file assignments and responses to inquiries.

• Manage deadlines and deliverables while maintaining an organized bring-forward system.

• Conduct legal research and assist in-house counsel with Member files.

• Track limitation periods and deadlines, prepare chronologies and factual summaries, maintain matter status updates, and draft status reports.

• Oversee the legal and administrative elements of assigned files under counsel supervision.

• Execute data analysis and prepare Legal Services documentation for Board or Committee meetings.

• Organize meetings, prepare agendas, and compile relevant meeting materials.

• Receive and evaluate legal invoices in line with NPF policy.

• Develop, organize, and sustain the legal file management system.

• Retain Legal Services documents following NPF policy and applicable laws.

• Safeguard the confidentiality and integrity of legal files and records.

• Create, populate, and maintain databases for Legal Services.

• Carry out additional duties as assigned by the Legal Services Supervisor.

⛳️ Requirements

• Post-secondary education in the field of Law.

• A valid Paralegal License is mandatory.

• A minimum of 3 years of relevant experience.

• Bilingualism in English and French is advantageous.

• Experience in managing strict timelines.

• Familiarity with handling confidential materials.

• Proficient in legal research databases.

• Comprehensive understanding of labour relations or legal practices, principles, and terminology.

• Capability to identify and adhere to strict deadlines.

• Highly skilled in Microsoft Office productivity tools.

• Strong grasp of confidentiality principles.

• Ability to adjust to evolving situations, new concepts, and ideas.

• Basic accounting knowledge.

• High level of discretion and professionalism.

• Sound judgment and tactfulness.

• Great attention to detail.

• Ability to multitask, take initiative, and demonstrate flexibility and proactivity.

• Capacity to communicate effectively with a diverse workforce and encourage successful teamwork.

• Excellent writing skills.

• Experience working in a fast-paced office environment.

• Travel required 4 times per year.

• Must successfully pass a pre-employment criminal record check.

🏝️ Benefits

• Competitive compensation package.

• Comprehensive Group Benefit package, including Health Care Spending and Taxable Spending Accounts.

• CAAT DBplus Defined Benefit Pension Plan matching program of up to 7%.

• Opportunities for professional development.

• An inclusive, passionate, and enjoyable team environment.

• Remote work model with flexible working hours.

• Positive work-life balance.