Paralegal

This is a fully remote position, open to applicants in United States.

📋 Description

• Maintain a centralized, precise, and current register of all U.S. legal entities.

• Organize and preserve complete corporate records, formation documents, certificates of good standing, annual filings, tax-related records, and governance documentation.

• Provide executive leadership with updates regarding entity status, outstanding requirements, compliance risks, and deadlines.

• Oversee state registrations and foreign qualifications across multiple U.S. jurisdictions.

• Coordinate with registered agents, state filing offices, external legal counsel, and third-party compliance providers.

• Monitor changes in operational, entity-structure, and state requirements.

• Track renewals and statutory obligations while updating entity information.

• Obtain, review, and maintain certificates of good standing and other state-issued documentation.

• Supervise the preparation and timely submission of annual reports, state franchise tax filings, payments, and recurring compliance obligations.

• Maintain a comprehensive compliance calendar and retain supporting documentation and audit trails.

• Research jurisdiction-specific requirements and address filing deficiencies, delinquent registrations, and compliance risks.

• Standardize and enhance entity management and compliance processes.

• Maintain reporting and tracking systems while supporting corporate transactions and audits.

• Collaborate with Finance, Tax, internal departments, external advisors, and service providers.

• Establish a complete, centralized, and reliable view of U.S. legal entities and compliance status within the first six months.

• Safeguard confidential corporate records.

• Perform additional duties as assigned by management.

⛳️ Requirements

• Five or more years of experience as a corporate paralegal, legal entity administrator, or in a similar corporate governance and compliance role.

• Currently holds a Paralegal Certificate from an accredited program.

• Proven experience managing corporate records and entity compliance across multiple U.S. legal entities and jurisdictions.

• Direct experience coordinating state registrations, annual reports, registered agents, and state franchise tax filings.

• Experience in maintaining corporate entity registers, statutory records, compliance calendars, and supporting documentation.

• Strong understanding of U.S. corporate entity administration and recurring obligations for keeping entities in good standing across various states.

• Experience working with state filing offices, registered agent providers, external legal counsel, accountants, or third-party compliance service providers.

• Exceptional organizational skills and meticulous attention to detail.

• Strong written and verbal communication abilities, including conveying compliance status, outstanding items, and potential risks to executive leadership.

• Ability to work independently, exercise sound judgment, and manage multiple priorities in a remote environment.

• Proficiency with Microsoft Office applications, especially Excel.

• Capability to maintain structured tracking systems and digital corporate records.

• High level of professionalism and discretion when managing confidential corporate and financial information.

• Authorized to work in the United States without the need for work authorization or sponsorship now or in the future.

• Willingness and ability to travel up to 10% of the time.

🏝️ Benefits

• Paid Time Off, Sick Time, and Floating Holidays.

• Medical, Dental, and Vision Insurance.

• Basic AD&D, Short-Term Disability, and Long-Term Disability at no cost to employees.

• Voluntary Term Life, AD&D, Accident, Hospital Indemnity, and Critical Illness insurance.

• 401(k) retirement plan with a company match.

• Remote position with typical business hours and flexibility as needed.

• Ability and willingness to travel up to 10% of the time.