Outreach Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and implement an outreach strategy that aligns with application cycles, research opportunities, academic calendars, and Government-approved priorities.

• Establish and nurture relationships with faculty, administrators, research offices, career services personnel, military science departments, and ROTC contacts.

• Recruit qualified cadets and faculty as identified by the Government, clearly explaining the participation criteria.

• Create targeted email campaigns, flyers, presentations, website announcements, FAQs, and other outreach materials.

• Communicate information regarding research areas, opportunity benefits, application instructions, deadlines, and participant expectations.

• Conduct authorized information sessions, campus outreach, and follow-up communications.

• Collaborate with the Program Coordinator to address applicant inquiries and ensure complete submissions.

• Maintain records of institutional contacts, outreach activities, response metrics, and application referrals.

• Analyze outreach effectiveness, engagement, application completion rates, eligibility, and alignment with research.

• Support the Applicant Analysis Report and annual reporting by documenting recruitment outcomes, participation, gaps, lessons learned, and suggested actions.

• Organize invitations, marketing materials, agendas, speaker communications, registration outreach, and attendee reminders for events and webinars.

• Coordinate public-facing content with the Website and Database Specialist, ensuring messaging accuracy, accessibility, and privacy.

• Report to the Program Manager and Program Director.

⛳️ Requirements

• Bachelor’s degree in communications, marketing, education, public relations, military science, a STEM discipline, or a related field.

• A minimum of four years of relevant experience in outreach, recruitment, military or higher education engagement, stakeholder relations, or workforce development.

• Demonstrated ability to cultivate institutional relationships and communicate professionally with faculty, students, administrators, and military-affiliated stakeholders.

• Working knowledge of military terminology, professional protocols, and military academic environments, or proven experience applying these in outreach activities.

• Experience in creating targeted campaigns, presentations, email communications, and participant-facing materials.

• Strong writing and public speaking abilities.

• Proficient in tracking contacts, outreach activities, response metrics, and recruitment results using CRM, spreadsheets, email campaigns, or similar tools.

• Proficient with Microsoft 365, presentation tools, virtual event technology, and collaborative project tools.

• Ability to manage multiple deadlines and handle contact data securely.

• Must complete required background investigations and meet Government-defined facility and system access requirements.

• Obtain and maintain any necessary clearance or credentials for assigned duties.

• Complete relevant security and information-awareness training.

• Preferred: Experience as a DoD/DOW civilian or contractor, military service, or direct outreach experience with Army ROTC, military science departments, SMCs, USMA, DEVCOM, or ARL.

• Preferred: Established professional connections with military academic institutions or defense STEM education and research networks.

• Preferred: Experience in recruiting for research placements, faculty fellowships, cadet development, or federal internship programs.

• Preferred: Familiarity with accessible electronic communications, Section 508 practices, event promotion, and evaluation of recruitment effectiveness.

🏝️ Benefits

• Full-time exempt position.

• Periodic local and overnight travel for approved meetings, campus engagement, laboratory visits, and program events.

• Standard Monday–Friday work hours.

• Virtual/remote work setting available.

• Equal employment opportunity protections.