Operations Assistant – Construction Support

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Oversee and refresh the leadership and team calendars with job site locations and schedules.

• Monitor daily field updates and relay information throughout the team.

• Follow up with foremen and field personnel to guarantee the completion of daily logs and updates.

• Input invoices into QuickBooks on a daily basis.

• Allocate receipts and expenses to the appropriate job numbers.

• Manage petty cash and basic job-related expenditures.

• Ensure accurate and timely record-keeping across various projects.

• Update Buildertrend or similar project management software with relevant job information.

• Record meeting notes and field updates in project documentation.

• Ensure system tasks and updates are completed and monitored.

• Communicate with vendors to obtain pricing and confirm deliveries.

• Organize material deliveries to job sites.

• Maintain vendor records and basic procurement tracking.

• Follow up with field teams regarding time clock-ins and job site attendance.

• Assist in time tracking and reporting using GPS-based systems.

• Aid in ensuring daily field logs and updates are completed and submitted.

• Alleviate leadership’s repetitive operational workload by accurately and promptly transferring field information into systems.

• Coordinate construction operations, field activities, vendors, and back-office processes across multiple active projects.

⛳️ Requirements

• C1 English proficiency is required; the selected candidate must communicate exclusively in English throughout the entire shift.

• Proficient in both English and Spanish communication.

• Demonstrated experience in high-volume administrative coordination, data entry, or operational support roles.

• Strong skills in Excel or Google Sheets, including the ability to track multiple active data streams.

• Experience in managing time-sensitive, same-day tasks such as invoicing, updates, and reporting.

• Capability to oversee multiple concurrent projects and prioritize tasks based on urgency in a fast-paced setting.

• Exceptional attention to detail, particularly in financial and operational data accuracy.

• Familiarity with construction environments, job site operations, or trade terminology.

• Preferably, hands-on experience with QuickBooks, especially in invoice entry and job cost allocation.

• Experience with construction or project management software such as Buildertrend, Procore, or Microsoft Project is preferred.

• Background in supporting operations teams, project coordination, or as executive assistants in dynamic environments is preferred.

• Experience with vendors, procurement coordination, or material scheduling is preferred.

• Exposure to workforce tracking systems or GPS-based attendance tools is preferred.

• An English resume and a publicly accessible 30–90 second English audio or video recording must be submitted.

• A screenshot of an internet speed test result must be uploaded.

🏝️ Benefits

• Competitive salary with performance-based incentives.

• Opportunities for professional growth and development.

• Supportive and collaborative work environment.

• Flexibility in work hours where applicable.

• Comprehensive health and wellness benefits.