Operations and Compliance Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the connection of utilities and schedule services for new facility locations.

• Review, manage, and authorize monthly utility invoices across various operational sites.

• Coordinate maintenance, repairs, and services with vendors for facility upkeep.

• Collaborate with Warehouse Operations and Human Resources on temporary staffing, onboarding processes, and vendor billing approvals.

• Support leadership with customer site visits, executive travel arrangements, and daily administrative responsibilities.

• Gather, monitor, and keep up-to-date Certificates of Insurance for warehouse partners and vendors.

• Oversee property insurance compliance documentation, COPE information, and conduct quarterly Statement of Values audits for warehouses with Higginbotham.

• Handle administrative tasks related to the Warehouse Legal Liability insurance policy.

• Manage facility-related claims and communicate with Higginbotham and clients.

• Input warehouse leases into Lease Crunch and ensure compliance with ASC 842 lease-liability requirements.

• Prepare and post monthly journal entries for lease accounting and maintain reconciliation schedules.

• Keep records of warehouse security deposits, perform reconciliations, and manage deposit return processes.

• File annual retention statements and monitor compliance and nexus in jurisdictions where Kinect warehouses and inventory are located.

⛳️ Requirements

• A minimum of 5 years of experience in administrative, operational, or accounting support positions.

• Fundamental understanding of financial concepts, general ledger accounting, and journal entries.

• Experience with ASC 842 lease accounting is preferred but not mandatory.

• High level of expertise in vendor management, compliance documentation (such as COIs), and facility setup procedures.

• Excellent organizational skills with the capacity to independently prioritize tasks and assist executive schedules.

• Direct experience with transaction processing within NetSuite.

• Must be authorized to work in the United States.

• Employment visa sponsorship may be relevant to eligibility.

🏝️ Benefits

• Competitive salary.

• Paid time off, sick leave, mental health days, and holidays.

• Fully remote work with flexible scheduling.

• Minimal travel requirements.

• Comprehensive health, vision, dental, and life insurance coverage.

• 401(k) plan with employer matching contributions.

• Flexible Spending Account (FSA) and Health Savings Account (HSA) options, along with an Employee Assistance Program (EAP).

• Employee discounts and referral bonuses.

• Opportunities for professional development and time off for volunteering.