Operations Administrator

This is a fully remote position, open to applicants in Illinois, +3 more locations.

📋 Description

• Provide administrative assistance for account Operations programs across a worldwide portfolio.

• Support contractual agreements, onboarding procedures, and initiatives related to engineering, health, safety, environmental, and quality.

• Cultivate and sustain relationships through regular communication, written correspondence, and virtual meetings.

• Utilize Microsoft Excel and SharePoint to organize, analyze, and report on program data.

• Maintain contract tracking and standardization tools in SharePoint, including draft agreements and the contract log.

• Monitor renewals, deadlines, milestones, and other critical dates to ensure compliance.

• Extract and prepare reports from tracking databases for KPI reporting and monthly assessments.

• Provide administrative support for onboarding initiatives and annual internal audit programs.

• Integrate AI tools into daily tasks in accordance with JLL's AI usage guidelines and apply JLL branding to visual storytelling.

⛳️ Requirements

• 2–5 years of relevant experience or a comparable combination of education and experience.

• Strong proficiency in MS SharePoint and MS Office programs, particularly Excel.

• Outstanding organizational skills with a robust analytical mindset for accurately and efficiently managing complex documents.

• Administrative focus on meeting deadlines and consistently delivering program results.

• Experience utilizing AI tools within defined usage guidelines.

• Familiarity with Microsoft Teams and SharePoint collaboration tools in a remote working environment.

• Experience in supporting contract compliance or audit programs.

• Knowledge of engineering, health, safety, environmental, or quality program support.

• Candidates must be authorized to work in the United States without the need for sponsorship.

🏝️ Benefits

• 401(k) plan with company matching contributions.

• Comprehensive medical, dental, and vision care.

• Paid parental leave at 100% of salary.

• Paid time off and company holidays.

• Early access to earned wages through Daily Pay.

• Supportive culture and a comprehensive benefits package prioritizing mental, physical, and emotional health.