Onboarding & HR Coordinator – Part-Time

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the comprehensive administrative onboarding process for new contract experts across various projects.

• Prepare, distribute, monitor, and follow up on independent contractor agreements and necessary onboarding documentation.

• Ensure the completion of consent forms, confidentiality agreements, and requirements specific to projects.

• Act as the primary administrative liaison for experts throughout the onboarding phase.

• Monitor onboarding progress and follow up on any missing documents, signatures, and outstanding requirements.

• Collaborate with IT for system access, account setup, and technical onboarding guidance.

• Verify onboarding completion before transitioning experts to project teams.

• Assist with onboarding for large groups during critical project launches.

• Maintain records, agreements, and documentation for contractors.

• Facilitate contractor status changes, project transitions, and offboarding processes.

• Manage the removal of system access and ensure offboarding requirements are fulfilled.

• Aid People Operations with administrative requests related to contractors.

• Identify gaps in documentation and inconsistencies in processes, escalating issues as necessary.

• Collaborate with the Community Manager, project managers, IT, Finance, People Operations, and project teams.

• Provide updates on onboarding progress, outstanding requirements, and potential delays.

• Maintain onboarding trackers, contractor records, and operational spreadsheets.

• Monitor tasks and deadlines; perform routine documentation audits.

• Create and uphold checklists, templates, and standard operating procedures.

• Identify improvements in workflows to minimize repetitive manual tasks.

• Assist with special administrative projects related to contractor operations.

⛳️ Requirements

• Minimum of 2 years of experience in HR coordination, People Operations, contractor administration, recruiting coordination, onboarding, or a comparable operational role.

• Experience in coordinating onboarding, contracts, or administrative workflows involving multiple stakeholders.

• Strong organizational abilities with a proven track record of managing deadlines and tracking outstanding tasks.

• Exceptional written and verbal communication skills.

• Proficiency in Google Workspace, especially Google Sheets and Google Docs.

• Familiarity with HRIS, ATS, e-signature, or project management tools.

• Ability to maintain precise records and handle sensitive information responsibly.

• Experience working with independent contractors, freelancers, or distributed workforces is advantageous.

• Previous experience managing high-volume or project-based onboarding is a plus.

• Knowledge of contractor agreements, consent documentation, and access coordination is beneficial.

• Previous experience in a startup environment is a plus.

• Capability to work independently, juggle multiple priorities, adapt to changing processes, and manage confidential information.

🏝️ Benefits

• Part-time schedule averaging around 20 hours per week.

• Flexible scheduling and workload tailored to project needs.

• Opportunity for remote work.