Marketing Project Coordinator

This is a fully remote position, open to applicants in Michigan.

📋 Description

• Strategize, organize, and implement marketing initiatives throughout the organization.

• Oversee projects from the initial planning stage to completion, defining requirements, subsequent steps, timelines, responsibilities, and deliverables.

• Assume responsibility for assigned projects and actively drive them towards completion.

• Decompose complex or unclear projects into manageable tasks while identifying necessary information, resources, approvals, and stakeholders.

• Monitor deadlines, dependencies, unresolved questions, and outstanding actions.

• Recognize roadblocks and collaborate with relevant individuals to resolve or escalate these issues.

• Ensure clear and precise project documentation is maintained.

• Liaise with internal stakeholders across various departments and external vendors.

• Act as a central point of coordination for projects that involve multiple teams, locations, or stakeholders.

• Communicate with vendors regarding requirements, specifications, quotes, schedules, deliverables, and implementation.

• Oversee physical rebranding efforts, including exterior signage and interior building branding.

• Assist the Marketing team with planning, organization, documentation, and execution.

• Maintain project plans, tasks, timelines, and documentation in Asana and other systems.

• Provide support for project administration, which includes vendor documentation and invoice processing.

• Report to Marketing leadership and may potentially expand into broader Marketing project coordination.

⛳️ Requirements

• Prior experience in coordinating or managing projects involving multiple stakeholders, deadlines, and deliverables.

• Exceptional organizational and time-management abilities, with a talent for handling multiple priorities simultaneously.

• Capacity to assess a project or problem, determine the necessary next steps, and formulate an actionable plan.

• Strong interpersonal skills and confidence in engaging with stakeholders at various levels within an organization.

• Proficient in clear and professional communication with internal teams and external vendors.

• Excellent documentation skills and a keen attention to detail.

• Ability to work autonomously, take ownership of tasks, and follow through without extensive supervision.

• Comfortable navigating ambiguity and asking questions to clarify requirements and next steps.

• Quick learner of new software, platforms, processes, and systems.

• Experience with project management or task management tools is advantageous but not mandatory.

• Background in marketing, communications, events, operations, facilities, or other relevant business areas is a plus.

• Availability to work during Eastern Time business hours.

• Part-time commitment of approximately 20 hours per week.

🏝️ Benefits

• Medical, Dental, Vision Insurance.

• Life Insurance and Disability coverage.

• Voluntary Wellness Programs.

• 401(k) or RRSP plans with Company Match.

• Paid Vacation and Holidays.

• Tuition Reimbursement.

• Additional benefits may vary based on job role, country, union position, and/or company segment.