Manager, Project Coordination

This is a fully remote position, open to applicants in Spain, +2 more countries.

📋 Description

• Lead and supervise Project Coordination teams.

• Collaborate with cross-functional leaders to enhance and ensure the adoption of processes, workflows, and responsibility matrices.

• Provide line management for functional-area personnel in accordance with company policies and relevant regulations.

• Oversee the training of newly hired employees.

• Engage in recruitment activities.

• Manage employee performance, support professional development, address employee relations issues, and escalate concerns as necessary.

• Advise the department on best practices and effective site start-up, user access management, project-specific training management, and regular Project Coordination tasks.

• Ensure the efficiency of Project Coordination, compliance with project timelines and financial objectives, and identification of out-of-scope activities for change orders.

• Conduct interviews, hire, onboard, mentor, coach, and evaluate the performance of Project Coordination staff.

• Ensure ongoing training and alignment through the use of process and technology tools.

• Monitor, assess, and respond to department KPIs.

• Collaborate with Project and Quality Management to uphold quality standards.

• Identify opportunities for process improvements and efficiencies, including CTMS records maintenance, site activation, user access management, and project-specific training management.

• Develop new or enhance existing departmental systems, SOPs, and processes.

• Act as a subject matter expert for applicable systems and processes when relevant.

⛳️ Requirements

• Bachelor’s degree in science or an Advanced Degree is preferred.

• 3-5 years of experience in clinical research or within the biotechnology, pharmaceutical, and/or CRO industry.

• Excellent oral and written communication skills in English.

• Strong leadership abilities and proactive communication skills.

• Aptitude for building, engaging, and energizing the team while establishing high performance expectations.

• Supervisory or line management experience is advantageous.

• Proven knowledge of site selection, site contracting, site activation, and site readiness interdependencies.

• Demonstrated experience in leading teams and collaborating with cross-functional teams.

• Proven experience with site activation responsibilities.

• Proficient in Word, Excel, and PowerPoint.

• Capability to prioritize multiple assignments and perform under pressure.

• Strong negotiation and communication skills with the ability to challenge effectively.

• Ability to exercise independent judgment and take calculated risks when making decisions.

• Strong leadership skills, capable of motivating, coaching, and mentoring others.

• Understanding of study financial management.

• Ability to establish and maintain effective working relationships with colleagues, managers, and sponsors.

• Strong organizational, communication, problem-solving, and multitasking abilities.

• Good understanding of good clinical practices and international regulations/guidelines.

• Must be legally authorized to work in Europe.

🏝️ Benefits

• Permanent full-time position.

• Flexible working hours.

• Vacation time.

• Remote work opportunity.

• Continuous learning and development.

• Attractive opportunities for advancement.

• Accommodations available throughout the recruitment and selection process for applicants with disabilities, upon request.