Manager, Meeting Services

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee the ASCP Meeting Services Department and the centralized organization of Society meetings.

• Manage the budgets associated with departmental and meeting services programming.

• Create and improve event production processes and timelines.

• Supervise and assess the fiscal and financial aspects of designated events.

• Evaluate and improve the quality control of meetings.

• Act as the project manager and direct event production for Annual Meetings, KnowledgeLab, Leadership Forum, Board and Committee Meetings, Education Courses, and additional gatherings.

• Engage third-party vendors for audiovisual services, transportation, catering, entertainment, decor, staffing, and accommodations.

• Oversee the RFP process and negotiate as well as finalize contracts with hotels and convention centers.

• Create and maintain the ASCP hotel contract template.

• Review production timelines and ensure staff are meeting their assigned responsibilities.

• Collaborate with Senior Staff and volunteer leadership to achieve their objectives.

⛳️ Requirements

• A Bachelor's degree in business management or equivalent practical experience is mandatory.

• Certification in meeting management (CMP, CMM, or CEM) or association management (CAE) is advantageous.

• Extensive experience collaborating with volunteer leadership (boards, committees) is essential.

• 5-7 years of experience in managing meetings and conventions, with an emphasis on departmental or matrix management, is required.

• Proficiency in event management, including staging, food & beverage, travel/transportation, hotel/facility contract negotiations, and vendor selection/negotiation is necessary.

• Strong knowledge and experience in budget planning and financial oversight are required.

• Familiarity and proficiency with Microsoft Office applications and related database programs is preferred.

• Capability to perform minor lifting and material movement is necessary.

• Ability to navigate throughout a facility consistently before and during meetings is required.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Collaborative and supportive work environment.