Legal Secretary

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Provide reliable and efficient administrative support for the firm’s daily operations.

• Adhere to established protocols while remaining adaptable to shifting priorities and the needs of the firm.

• Evaluate documents and correspondence for precision, clarity, grammar, and formatting.

• Assist with modifications to schedules, cancellations, and requests for rescheduling.

• Collaborate with attorneys, paralegals, and administrative personnel to enhance workflow efficiency.

• Keep organized records of communications and documentation related to cases.

• Compose professional emails, letters, and standard communications.

• Prepare, organize, and manage legal correspondence along with administrative documentation.

• Maintain, organize, and update legal files, documents, and records.

• Track upcoming deadlines, appointments, and commitments.

• Liaise with courts, clients, attorneys, and external parties regarding scheduling issues.

• Schedule and coordinate court appearances, hearings, client meetings, consultations, and other legal events.

• Manage attorneys' calendars and keep accurate scheduling records.

• Provide administrative and legal support to attorneys and paralegals on a daily basis.

• Foster a collaborative, professional, and client-centric work environment.

• Proactively identify administrative needs and take initiative with minimal supervision.

⛳️ Requirements

• A minimum of 2-3 years of experience as a Legal Secretary, Legal Assistant, or in a comparable legal administrative position is required.

• Experience supporting cases related to Personal Injury, Employment Law, and Civil Litigation is preferred.

• Familiarity with calendar management and court scheduling is essential.

• Exceptional written and verbal communication skills in English.

• Strong writing, grammar, editing, and proofreading capabilities.

• Experience assisting attorneys, paralegals, or legal teams is mandatory.

• Background in a litigation-focused environment is preferred.

• Ability to handle multiple priorities while ensuring accuracy and professionalism.

• Excellent organizational, calendar management, and time management skills.

• Capacity to work independently and take responsibility for assigned tasks.

• Comfortable in a fast-paced, deadline-oriented legal setting.

• Proficient in Microsoft Word and Microsoft 365.

• Strong computer skills and the ability to quickly learn new software and systems.

• Comfortable operating in a digital and technology-driven environment.

• Ability to navigate legal software and firm-specific platforms.

• Availability to work from 8:30 AM to 5:30 PM PST/PDT (United States of America).

🏝️ Benefits

• Opportunity for remote work.

• Great Place to Work Certification.

• Recruiter support throughout the application process.