Legal Practice Assistant

This is a fully remote position, open to applicants in Trinidad and Tobago.

📋 Description

• Deliver exceptional support to the firm's partners and attorneys.

• Acquire an in-depth understanding of each partner's practice area.

• Assist in the execution of client-related matters.

• Manage the administrative operations supporting legal activities.

• Collaborate with various stakeholders throughout the firm.

• Contribute to achieving business and client objectives.

• Oversee complex scheduling across multiple time zones and resolve conflicts.

• Organize inboxes, draft preliminary responses, and follow up on pending issues.

• Create meeting materials, briefing documents, agendas, and follow-up actions.

• Coordinate comprehensive travel arrangements, including adjustments and reconciliations.

• Draft, distribute, and monitor engagement letters until they are signed and returned.

• Compose correspondence for clients and prospects.

• Maintain accurate records in contact databases and CRM systems.

• Format, version, compare, and prepare documents for execution in accordance with firm standards.

• Organize documents for easy access and retrieval.

• Promptly follow up on time capture.

• Highlight billable items, disbursements, and expenses for Finance to process.

• Utilize the Legal Operations intake channel for broader function requests.

• Adhere to established response standards.

• Leverage AI to enhance efficiency and identify quicker processes.

⛳️ Requirements

• A minimum of 5 years of experience supporting partners, senior fee earners, or C-suite executives, preferably in legal or professional services.

• Proficient in English, both spoken and written.

• Strong expertise in MS Office applications.

• Significant experience with Aderant or similar practice management software.

• Advanced skills in PowerBI or comparable data analytics dashboards.

• Familiarity with Claude, CoPilot, or similar AI tools.

• Proficient in Asana or similar project management platforms.

• Excellent organizational and project management abilities.

• Capable of handling multiple workstreams while maintaining attention to detail.

• Ability to stay calm under pressure, multitask, and prioritize tasks effectively.

• Strong team player with a preference for collaborative work.

• Experience with practice management, billing, time capture, or document management systems, or a proven ability to quickly learn similar systems.

• Availability to work weekends from 9am to 5pm US Eastern Time.

🏝️ Benefits

• Remote-first work environment.

• Opportunity to work across various jurisdictions and time zones.

• Commitment to a diverse and inclusive workplace.

• Chance to engage with AI and technology to enhance processes.

• Independent contractor arrangement.