Legal Practice Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver exceptional support to the firm's partners and attorneys.

• Develop a comprehensive understanding of each partner’s practice to assist in the execution of client matters.

• Oversee intricate, multi-time-zone calendars, including scheduling, inbox management, drafting, follow-ups, meeting materials, briefing notes, agendas, and action items.

• Arrange all aspects of travel, including managing flight changes and reconciliations.

• Prepare, distribute, and monitor engagement letters through to signature and return.

• Compose correspondence for clients and prospects.

• Keep precise contact records and CRM entries.

• Format, version, compare, and prepare documents for execution according to firm standards.

• Organize documents for easy retrieval.

• Promptly follow up on time capture.

• Identify billable items, disbursements, and expenses for the Finance team.

• Utilize the Legal Operations intake channel while adhering to established response standards.

• Leverage AI and technology to enhance workflows and optimize processes.

• Collaborate with stakeholders across the firm to support business and client objectives.

⛳️ Requirements

• Over 5 years of experience supporting partners, senior fee earners, or C-suite executives, preferably in law or professional services.

• Proficient in English, both spoken and written.

• Strong command of MS Office, Aderant or similar practice management software, PowerBI or equivalent data analytics dashboards, Claude, CoPilot or comparable AI tools, and Asana or similar project management applications.

• Exceptional organizational and project management abilities; capable of managing several workstreams without losing focus on details.

• Ability to maintain composure under pressure, juggle multiple tasks, and prioritize effectively.

• Strong team-oriented mindset with a preference for collaboration.

• Familiarity with practice management, billing, time-capture, or document management systems, or a demonstrated ability to quickly learn comparable systems.

🏝️ Benefits

• Full-time independent contractor arrangement.

• Remote-first work environment.

• Access to a Global Legal Operations team across various time zones.

• Weekend schedule, from 9am to 5pm US Eastern Time.