Legal Practice Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Deliver exceptional support to partners and attorneys within the firm.

• Cultivate a comprehensive understanding of each partner’s practice to assist with client matters.

• Oversee intricate, multi-time-zone calendars while resolving scheduling conflicts.

• Manage inboxes by triaging emails, drafting initial replies, and following up on pending items.

• Assemble meeting materials, including briefing notes, agendas, and follow-up actions.

• Organize travel arrangements from start to finish, including modifications and reconciliations.

• Draft, distribute, and monitor engagement letters until they are signed and returned.

• Compose correspondence for clients and prospects.

• Keep accurate contact records and update CRM entries.

• Format, version, compare, and prepare documents for execution in accordance with firm standards.

• File documents to ensure accessibility throughout the firm.

• Promptly follow up on time capture activities.

• Highlight billable items, disbursements, and expenses to the Finance department.

• Direct broader function work through the Legal Operations intake process.

• Adhere to published team response standards.

• Discover more efficient workflows by leveraging AI and technology.

⛳️ Requirements

• A minimum of 5 years of experience supporting partners, senior fee earners, or C-suite executives, preferably in the legal or professional services sector.

• Proficient in English, both spoken and written.

• Strong expertise in MS Office applications.

• Familiarity with Aderant or similar practice management software.

• Experience with PowerBI or comparable data analytics dashboards.

• Knowledge of Claude, CoPilot, or similar AI tools.

• Proficient in project management tools like Asana or similar platforms.

• Outstanding organizational and project management abilities.

• Capable of managing multiple workstreams while maintaining attention to detail.

• Ability to stay calm under pressure, handle multiple tasks, and prioritize effectively.

• Strong team player with a preference for collaborative work.

• Experience with practice management, billing, time-capture, or document management systems, or the capacity to quickly learn a comparable system.

🏝️ Benefits

• Full-time independent contractor position.

• Work remotely across various jurisdictions.

• Be part of a remote-first global Legal Operations support team.

• Weekend work schedule from 9am to 5pm US Eastern Time.

• Enjoy a diverse and inclusive work environment.

• Opportunity to utilize AI and technology to enhance workflows and provide effective support to attorneys.