Legal Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Prepare, review, organize, and manage intricate legal documents, commercial real estate contracts, leases, demand letters, settlement agreements, and sensitive corporate files.

• Establish document management protocols to guarantee accuracy, compliance, and confidentiality.

• Maintain version control of documents, audit trails, standardized naming conventions, document indexing, and electronic records systems.

• Oversee and communicate with external attorneys regarding contract reviews, legal filings, background screenings, and critical deliverables.

• Collaborate with lenders, title companies, appraisers, surveyors, insurance providers, and third-party consultants for transaction closings and due diligence.

• Organize litigation exhibits, support documents, correspondence logs, witness files, demand letters, small claims documentation, and evidentiary materials.

• Assist the owner with executive communications, complex scheduling, high-priority business initiatives, and daily workflow management.

• Input and monitor operational action items in project management platforms such as Hubstaff and Cadence.

• Work alongside operations, shared services teams, floor managers, civil engineers, and external consultants to further real estate development projects.

• Act as a direct liaison and driver for legal and operational deliverables.

⛳️ Requirements

• 10 to 15 years of substantial, verifiable experience as a Paralegal, Legal Executive Assistant, or Legal Secretary.

• Preferably, experience in commercial real estate, corporate law, or property development.

• Profound understanding of legal terminology, contract structures, complex document drafting, demand letters, background screenings, title commitment revisions, and meticulous record-keeping.

• Advanced proficiency in Microsoft Excel, including filtering, formulas, tracking schedules, status reporting, and managing complex project workbooks.

• Outstanding spoken, written, and reading comprehension in English.

• Comprehension of complex U.S. business culture and commercial real estate terminology.

• Unwavering honesty, strong ethical principles, and complete discretion regarding confidential and proprietary business information.

• High emotional intelligence, sharp critical thinking skills, and the ability to work independently and resolve complex issues.

• Strong interpersonal skills and practical competence.

• High digital literacy and proficiency, or quick adaptability to Hubstaff, Cadence, Microsoft Office Suite (Word, Excel, Outlook, Calendar), and modern AI/automation tools.

• A dedicated, quiet home-office setup is essential.

• A reliable, high-speed internet connection is required.

• Robust power and internet backup solutions are mandatory.

• C1 English level is required; the selected candidate will communicate exclusively in English throughout the entire shift.

• Candidates with less than 10 years of experience or those from a call-center-only background will not be considered.

🏝️ Benefits

• Long-term stability and opportunities for professional growth.

• Remote work option available.

• Full-time schedule from Monday to Friday.

• Dedicated quiet home-office environment.

• Reliable high-speed internet access.

• Power and internet backup solutions (e.g., UPS/inverter/secondary connection).