Legal & Compliance Executive Assistant

This is a fully remote position, open to applicants in Australia.

📋 Description

• Establish and oversee client retainer agreements using a project management tool such as Trello or Asana.

• Input monthly agreed-upon tasks into the system with designated owners and due dates.

• Conduct weekly follow-ups on tasks that are due across the firm and its clients.

• Participate in monthly client meetings alongside the principal, totaling approximately 15 hours per month.

• Refine AI-generated meeting minutes and distribute them to clients.

• Transform meeting outcomes into the subsequent month's task list and ensure all agreements are documented.

• Offer general administrative assistance related to compliance and audit activities.

• Develop the firm's documentation and processes from the ground up.

• Assume additional technical compliance responsibilities as sector knowledge expands.

⛳️ Requirements

• Minimum of 3 years in an administrative, executive assistant, or paralegal support position.

• Experience as a paralegal or currently pursuing law studies.

• A formal qualification is not mandatory.

• Proven experience in taking or refining meeting minutes for direct client communication.

• Familiarity with daily operations of a project management tool, preferably one you have implemented.

• Confidence in participating in live client meetings with Australian professionals.

• Exceptional written English skills.

• Proficient in the Microsoft Suite, especially Outlook, Teams, and OneDrive.

• Experience with project management tools such as Trello, Asana, ClickUp, or Monday.

• Comfort with using AI meeting note-taking tools and editing transcripts into polished minutes.

• Exposure to migration or visa work, or experience within the education and training sector, is a plus.

• Ability to work independently, manage tasks without reminders, and promptly identify any delays or omissions.

• Comfortable operating with minimal documentation and developing processes.

• A genuine interest in legal and compliance work.

• Willingness to advance into more technical roles over the next year or two.

🏝️ Benefits

• Fully remote position, allowing you to work from home.

• Full-time commitment of 40 hours per week.

• Clear pathway to more technical compliance responsibilities.

• Opportunity to evolve into a technical compliance role.

• Flexibility in managing routine tasks as implied by the role description.