Executive Administrative Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee several email accounts in both Google and Outlook environments.

• Streamline inboxes and pinpoint messages that need immediate attention.

• Highlight significant client requests, deadlines, and pending items.

• Compose standard responses for client review.

• Gradually manage approved email replies on behalf of the client.

• Keep task lists, reminders, and follow-up items organized.

• Aid in calendar management and meeting arrangements.

• Monitor commitments across various client engagements.

• Assemble information and supporting documentation.

• Execute regular data entry and administrative duties.

• Provide clear daily or recurring updates on matters needing client attention.

• Transform meeting notes or transcripts into actionable next steps.

• Keep track of open items across multiple client relationships.

• Follow up on pending tasks and deliverables.

• Maintain organized files and account details.

• Assist with repetitive tasks where processes are already established.

• Support coordination across the client's various work settings.

• Help document recurring processes as responsibilities are delegated.

• Potentially grow into digital marketing functions over time.

⛳️ Requirements

• Previous experience as an executive assistant, in administration, or operations support is essential.

• Strong experience in email and inbox management is required.

• Excellent proficiency in written English is necessary.

• Experience in managing calendars, tasks, and follow-ups is highly preferred.

• Background in supporting consultants, executives, or agency owners is strongly desired.

• Familiarity with multiple Google Workspace and Microsoft environments is preferred.

• Exposure to digital marketing is an advantage.

• Highly organized and proactive approach is essential.

• Strong background as an executive assistant or in administration is important.

• Comfortable managing multiple inboxes and client environments.

• Capable of identifying priorities without constant oversight.

• Detail-oriented and reliable.

• Comfortable adapting to a complex professional services business.

• Interested in growing with the client and potentially taking on expanded responsibilities over time.

• Some exposure to digital marketing with a genuine interest in developing further marketing skills is beneficial.

• Knowledge of Gmail / Google Workspace is required.

• Familiarity with Microsoft Outlook is necessary.

• Proficient in Microsoft Office / Google Workspace.

• Understanding of Calendar & Task Management Platforms is important.

• Familiarity with AI Productivity Tools is a plus.

• Availability Monday through Friday, preferably with morning EST overlap.

• Strong spoken and written English; accent preference Level A-C.

• Must function under a Master Services Agreement and Statement of Work as an independent contractor.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open roles available.

• Free training and upskilling opportunities.

• Ongoing support and guidance.

• A dynamic community always ready to assist you.

• Contracted hours may increase based on performance and workload.