Labor Compliance Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise the preparation and processing of certified payroll reports on a weekly and monthly basis, along with related documentation for various states nationwide.

• Gather and evaluate contracts for new projects marked with CP, PW, or OCIP designations.

• Confirm the necessary documents to ensure compliance with relevant rules and regulations.

• Work in conjunction with the Analyst to conduct audits and calculate any underpayments, penalties, and restitution that may be owed.

• Add new projects to the Main Certified Payroll and California Certified Payroll spreadsheets.

• Create electronic job folders and archive prevailing wage, certified payroll, and OCIP files accordingly.

• Prepare and submit compliance documentation prior to the commencement of project work.

• Adhere to prevailing wage laws as dictated by contract and geographical location.

• Generate weekly timesheet reports in Tenrox for CP/PW projects that include on-site hours.

• Calculate prevailing wage rates and employee fringe benefits; relay reports to the payroll department.

• Compute back pay and communicate calculations to the Payroll Specialist for restitution purposes.

• Input employee data including work classifications, pay rates, hours worked, wages, fringes, deductions, withholdings, and training/apprenticeship details.

• Produce monthly California prevailing wage reports to assess contributions to the California Training Fund.

• Submit necessary forms and payments to the California Apprenticeship Council.

• Maintain project spreadsheets and job folders with precise notes and records.

• Review certified payroll documentation to ensure accuracy.

• Monitor and apply updates to both state and federal labor compliance and prevailing wage regulations.

• Liaise with contractors to address discrepancies or deficiencies related to certified payroll submissions.

• Process weekly payments for workers and submit corresponding reports to verify compliance with prevailing wage requirements.

• Ensure all reporting obligations are fulfilled to prevent penalties and fines.

⛳️ Requirements

• High School Diploma or GED.

• At least 3 years of experience in payroll, labor compliance, or a similar field.

• Comprehensive understanding of prevailing wage laws and regulations.

• Proficiency in Microsoft Excel, Word, and other office applications.

• Exceptional attention to detail and precision.

• Capability to work autonomously as well as collaboratively within a team.

• Strong communication and interpersonal abilities.

• Ability to meet deadlines and manage several projects at once.

• Maintain confidentiality and protect payroll operations by safeguarding sensitive information.

🏝️ Benefits

• Medical, Dental, and Vision Insurance.

• 401(k) Savings Plan with Company Match.

• Health Savings Account (HSA).

• Flexible Spending Account (FSA).

• Life and Accidental Death & Dismemberment (AD&D) Insurance.

• Short-Term and Long-Term Disability Coverage.

• Employee Assistance Program (EAP).

• Competitive Pay.

• Talent Development – Instructor-Led Technical Courses and Online Learning.

• Career Path Planning.

• Incentives for Professional Certifications.

• Competitive Per Diem for Travel.

• Referral Bonuses.

• Tuition Reimbursement.