DOT Compliance Coordinator

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Assist in the implementation of the FMCSA driver compliance program for the organization.

• Manage the qualification and onboarding processes for both CDL and non-CDL drivers regulated by the DOT.

• Develop, evaluate, maintain, and audit Driver Qualification Files to ensure completeness and adherence to FMCSA standards.

• Assess driver applications, motor vehicle records, prior-employer details, road-test documentation, medical certifications, and other relevant qualification records.

• Track driver qualification status and facilitate corrective measures for any identified deficiencies.

• Oversee the status of driver licenses, including classes, endorsements, restrictions, and expiration dates.

• Coordinate pre-employment and ongoing Motor Vehicle Record assessments.

• Ensure compliance with medical certification requirements and manage timely renewals.

• Assist in CDL drug and alcohol testing as well as compliance with the FMCSA Drug and Alcohol Clearinghouse.

• Safeguard confidential driver information.

• Aid in monitoring compliance with Hours-of-Service and Electronic Logging Device regulations.

• Analyze compliance reports for violations, unidentified driving, form-and-manner issues, or missing documentation.

• Perform regular audits and track dashboards, reports, rosters, and exception data.

• Communicate deficiencies, monitor open items until resolved, and provide guidance to field operations.

• Support internal reviews, regulatory audits, investigations, and requests for supporting records.

• Identify ongoing compliance trends and suggest improvements in processes, training, or controls.

• Assist in the development of procedures, training materials, forms, and compliance job aids.

⛳️ Requirements

• Preferred: Associate degree or an equivalent combination of education and relevant experience.

• Preferred: 1 year of experience in DOT, transportation, fleet, safety, regulatory compliance, human resources, or a related field.

• Preferred: Familiarity with the Federal Motor Carrier Safety Regulations, especially 49 CFR Parts 382, 383, 390, 391, 392, and 395.

• Strongly preferred: Experience in maintaining regulated driver records or Driver Qualification Files.

• Excellent organizational, analytical, documentation, and recordkeeping abilities.

• Capability to handle multiple compliance priorities, deadlines, and follow-up tasks with minimal supervision.

• Keen attention to detail and the ability to identify incomplete or inconsistent documentation.

• Proficient written and verbal communication skills for interaction with drivers, field managers, and corporate stakeholders.

• Ability to work remotely.

🏝️ Benefits

• Commitment to equal employment opportunity.

• Opportunities for professional growth and development.

• Flexibility to work remotely.