Journals Operations Coordinator – Journals Division

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Execute specific programs within the Journals Division under general supervision and guidance.

• Offer operational and administrative assistance for daily activities across the division.

• Prepare and uphold assigned sales reports for both internal and external distribution.

• Monitor and reconcile related financial accounts.

• Compile and deliver online usage statistics to journal editors.

• Act as the primary backup to the Operations Manager for monthly financial reports to societies and distribution clients.

• Create and disseminate division-wide invoices while tracking payments.

• Oversee the annual subscription pricing update processes and ensure accurate data entry.

• Coordinate departmental schedules, timelines, deadlines, and recurring tasks.

• Provide status updates and reminders to staff to support the timely completion and publication of scheduled work.

• Assist in marketing materials through proofreading, fact-checking, and production support across both print and digital channels.

• Identify and implement process enhancements with Journals staff.

• Document and manage operational procedures and workflows.

• Integrate principles of diversity, equity, inclusion, and access into the work.

• Perform additional duties as assigned.

⛳️ Requirements

• High school diploma or equivalent qualification.

• Three years of relevant experience.

• Additional education may replace required experience according to the JHU equivalency formula.

• Preferred: Bachelor’s degree.

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

• Proficiency with Adobe Acrobat.

• Experience with virtual collaboration tools such as Teams, Zoom, and Google Sheets.

• Successful candidates will be subject to a pre-employment background check.

🏝️ Benefits

• Comprehensive rewards package supporting employees’ health, life, career, and retirement.

• Seasonal flu vaccination required, with religious or medical exemptions available.

• Vaccinations for relevant positions provided at no cost through Occupational Health.

• Support for accommodations during the pre-employment process.

• Commitment to equal opportunity and diversity, equity, and inclusion.