International Buyer, CORD, Mechanical

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review approved requests to confirm specifications, quantities, delivery dates, locations, quality requirements, and approval references.

• Clarify any incomplete, inconsistent, or technically ambiguous requests.

• Identify appropriate suppliers throughout the UK and Europe, completing due diligence and onboarding processes for new suppliers.

• Issue RFQs, establish deadlines, follow up on quotations, and maintain sourcing status.

• Acquire competitive quotations or document justifications and approvals for sole-source, urgent, or non-competitive purchases.

• Validate quotations and create like-for-like comparisons based on total landed cost, delivery performance, quality, warranty, service, and supply risk.

• Negotiate pricing, lead times, freight costs, payment terms, warranty, and other commercial conditions within the delegated authority.

• Present sourcing recommendations that identify best value, assumptions, risks, and necessary approvals.

• Prepare and validate accurate purchase orders prior to release.

• Secure supplier acknowledgment and confirm pricing, availability, delivery dates, and any deviations.

• Maintain revision control and obtain approvals for changes to material orders.

• Track and expedite open orders through to delivery and closure.

• Foster supplier relationships while safeguarding commercial interests and confidentiality.

• Maintain information on supplier capability, contacts, pricing, lead times, and performance in approved systems.

• Coordinate with suppliers, freight providers, and internal stakeholders to ensure final delivery.

• Address or coordinate issues such as shortages, damage, incorrect items, invoice discrepancies, non-conforming goods, warranty claims, and returns.

• Document packaging, weights, dimensions, origin, collection details, tracking information, freight documents, and proof of delivery.

• Adhere to procurement policies, SOPs, delegated authority limits, approval workflows, and segregation-of-duties controls.

• Maintain a thorough audit trail of procurement activities and issue resolutions.

• Escalate concerns regarding cost increases, payment risks, quality or authenticity issues, compliance questions, non-standard terms, and threatened delivery commitments.

• Provide timely updates on RFQs, open orders, committed dates, delays, supplier issues, savings, and decisions needed.

• Utilize Microsoft Dynamics, Microsoft Business Central, Xero, Excel, Outlook, and other approved systems.

• Identify recurring errors, delays, or control gaps, recommending improvements to templates, trackers, SOPs, and supplier engagement.

• Obtain documented approval before awarding suppliers, releasing purchase orders, changing material orders, or committing to non-standard terms outside delegated authority.

⛳️ Requirements

• A certificate, diploma, or degree in procurement, supply chain, logistics, commerce, business administration, engineering, or a related field is preferred.

• A minimum of three years of practical experience in procurement, buying, purchasing, or supply chain, encompassing RFQs, quotation comparisons, purchase orders, order tracking, and supplier follow-up.

• Proven experience in supplier negotiation and commercial analysis, including total landed cost, multi-currency comparisons, lead times, freight, payment terms, and associated risks.

• Experience supporting an international business, working with overseas suppliers or in an offshore delivery environment, and operating independently across time zones.

• Familiarity with Incoterms, international freight, import and export documentation, customs coordination, and supplier payment terms.

• Experience with an ERP, procurement, or order-management system.

• Advanced proficiency in Microsoft Excel and strong capabilities across Microsoft 365.

• Exceptional written and spoken English, suitable for professional communication with stakeholders in the UK, Europe, and Australia, is mandatory.

• Direct sourcing experience with suppliers in the UK or Europe is advantageous.

• Experience in mechanical, engineering, industrial, mining, or maintenance repair and operations products is a plus.

• Familiarity with coordinating international freight, warranty claims, returns, customs documentation, or supplier quality issues is desirable.

• Experience supporting Australian or UK organizations through a BPO, shared-service, or offshore delivery model is beneficial.

• Experience contributing to procurement KPIs, supplier scorecards, process improvements, or ERP transitions is preferred.

• Highly organized, detail-oriented, and accountable.

• Commercially curious and results-driven.

• Persistent and professional in supplier follow-up activities.

• Dependable, transparent, adaptable, and comfortable working remotely with minimal supervision.

🏝️ Benefits

• Work from home.

• Monday to Friday schedule.

• Remote work arrangement.