IDC Operations Manager

This is a fully remote position, open to applicants in Germany, +3 more countries.

📋 Description

• Provide strategic oversight of financial management, including grants financial management, budgeting, forecasting, and organizational finances.

• Supervise the Finance Coordinator and Grants and Finance Officer while facilitating the implementation of finance and grants systems.

• Collaborate on the annual budgeting process and financial planning.

• Monitor financial performance, cash flow, expenditures, and associated financial risks.

• Establish and manage financial controls, payroll systems, approval processes, and delegations.

• Oversee accountants, auditors, tax advisors, and other financial service providers.

• Lead enhancements to financial systems.

• Manage grant finance compliance and annual audit processes.

• Implement and oversee human resources systems across various jurisdictions.

• Develop frameworks for recruitment, workforce planning, remuneration, benefits, and personnel development.

• Supervise employment arrangements, onboarding, performance management, and HR compliance.

• Coordinate organizational risk management and mitigation efforts.

• Manage legal entities alongside statutory, regulatory, and governance obligations.

• Maintain internal controls across financial, operational, HR, data, and compliance functions.

• Oversee contracts, agreements, donor requirements, reporting deadlines, and compliance risks.

• Lead the development of policies, procedures, and operational frameworks.

• Provide strategic oversight in IT, cybersecurity, data protection, and digital infrastructure.

• Oversee procurement and administrative systems.

• Lead initiatives for operational improvement and organizational development.

• Report directly to the Executive Director and engage with the Senior Management Team.

• Collaborate with the Programmes Manager, finance and administration staff, Regional Managers, and service providers.

⛳️ Requirements

• Relevant tertiary qualification and/or equivalent professional experience in business administration, finance, human resources, organizational management, non-profit management, or a related field.

• Substantial experience in operations, organizational management, finance, and/or administration within a non-profit, social impact, or other complex organizations.

• Proven experience managing and supporting personnel responsible for finance, HR, administration, or other operational functions.

• Strong understanding of organizational financial management, including budgeting, forecasting, financial controls, and financial risk assessment.

• Experience overseeing HR and employment processes, preferably across multiple jurisdictions or employment arrangements.

• Experience managing organizational compliance and/or adhering to legal or regulatory requirements.

• Demonstrated ability to develop, implement, and enhance organizational systems, policies, and processes.

• Experience working in a geographically distributed or remote organization or proven ability to manage operational functions across various locations.

• Strong judgment, problem-solving, and prioritization skills.

• High level of flexibility and adaptability.

• Excellent communication and interpersonal abilities.

• High level of integrity, discretion, and attention to detail.

• Fluency in English with excellent oral and written communication skills.

• Right to work in the country for which the candidate applies.

• Applications must be submitted in English.

🏝️ Benefits

• Remote working opportunities.

• Pro rata compensation for 0.8 FTE / 4 days per week.

• A culture focused on wellbeing with related systems and benefits.

• Applications are encouraged from individuals of all backgrounds.

• Recruitment process adaptations available upon request.