HRIS, Payroll & Benefits Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Process and validate accurate and timely full-cycle multi-state payroll, which includes regular and off-cycle payrolls, employee changes, earnings and deductions, garnishments, taxes, final pay, retroactive adjustments, timecard review, audits, reconciliations, funding files, reports, and employee inquiries.

• Investigate routine payroll discrepancies and escalate complex issues as necessary.

• Act as a Paylocity payroll resource across HRIS, Benefits, Time & Labor, Reporting, Workflows, Onboarding, Employee Self-Service, document management, and related modules.

• Maintain and audit employee, position, compensation, department, manager, work location, employment status, benefit, and other HRIS data.

• Assist in testing and maintaining Paylocity workflows, approval chains, custom fields, templates, reports, and process documentation.

• Support HRIS enhancements, releases, integrations, vendor tickets, and process improvements with HR, Paylocity, IT, Finance, Compliance, and other stakeholders.

• Collaborate with Finance on payroll registers, tax liabilities, benefit deductions, payroll funding, general ledger mapping, cost centers, journal entries, and variances.

• Assist with quarter-end and year-end payroll activities, including tax reconciliation, W-2 review, corrections, and coordination with vendors and agencies.

• Aid in employee benefits administration, which encompasses enrollments, qualifying life events, terminations, COBRA coordination, carrier updates, open enrollment, deductions, invoices, notices, compliance reporting, and inquiries.

• Provide support for Paylocity Time & Labor and other timekeeping platforms; audit timecards, punches, exceptions, approvals, overtime, PTO, leave coding, and accruals.

• Assist with recruitment, onboarding, and offboarding processes.

• Prepare and validate HR, payroll, benefits, compliance, turnover, headcount, compensation, timekeeping, and workforce reports and analyses.

• Uphold confidentiality, ensure segregation of duties, maintain audit-ready records, and comply with Bank policies, controls, recordkeeping requirements, and applicable laws.

• Perform additional duties as assigned.

⛳️ Requirements

• Proven proficiency in full-cycle payroll processing, payroll controls, reconciliations, payroll taxation, wage-and-hour requirements, and resolving or appropriately escalating payroll discrepancies.

• Capability to explain payroll calculations and controls, analyze payroll registers, identify errors, and document corrective actions.

• Exceptional attention to detail, accuracy, follow-through, analytical skills, troubleshooting abilities, and sound judgment.

• Ability to manage confidential information discreetly and provide responsive service to employees and managers.

• Competence in managing payroll calendars, vendor timelines, multiple deadlines, and competing priorities.

• Strong written and verbal communication skills.

• A Bachelor’s degree in a related field is preferred; an equivalent combination of relevant education, training, and payroll or HRIS experience may be accepted.

• A minimum of three years of progressive HR operations experience, including at least three years of direct, hands-on full-cycle payroll processing.

• Experience with multi-state payroll, HRIS administration, benefits administration, timekeeping, reconciliations, and employee lifecycle processes.

• Preferred two to three years of recent hands-on experience with Paylocity; comparable experience with another major payroll or HRIS platform may be considered.

• Experience in administering employee benefits, reconciling invoices and deductions, maintaining eligibility and election data, and supporting compliance and audit documentation.

• Advanced skills in Excel and Microsoft 365.

• Working knowledge of HR and payroll data governance, handling of confidential records, system controls, audit support, and compliance expectations in a regulated environment.

• CPP or FPC certification is preferred.

• SHRM-CP or PHR certification is preferred; advanced HR certifications are beneficial but not mandatory.

• Paylocity product training or certification, or equivalent demonstrated system proficiency, is advantageous.

🏝️ Benefits

• Fully remote work arrangement.

• Occasional travel to Bank offices, branches, and business-related events.

• Reasonable accommodations for individuals with disabilities.

• Equal Employment Opportunity protections.