HR & Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee payroll, human resources operations, and benefits within the US Hub across various countries.

• Process payroll across multiple states while ensuring adherence to federal, state, and local tax regulations.

• Guarantee accurate and prompt payrolls, which include variable pay, stock options, supplemental pay runs, and tax deposits.

• Manage relationships with external payroll service providers.

• Maintain payroll documentation, process payroll adjustments, and address inquiries related to payroll.

• Enhance payroll systems and workflows for greater efficiency.

• Assist with both internal and external payroll audits.

• Implement IRS guidelines and forms, immigration policies, fringe benefits taxation, FLSA regulations, and ACA compliance.

• Ensure adherence to CRA and provincial payroll tax regulations while managing EI, CPP, QPP, T4, T4A, R1, and ROE filings.

• Supervise onboarding processes, health insurance setup, open enrollment, and compliance with local labor laws.

• Act as the primary contact for HR and benefits-related inquiries.

• Oversee both public and private healthcare coverage, renewals, and employee communications.

• Contribute to the design and implementation of HR policies and procedures.

• Assist with employee relations, contract management, and termination processes.

• Collaborate with global HR and finance teams.

• Maintain relationships with vendors, brokers, customer service managers, and accounting firms.

• Administer 401(k), ERISA, HSA, COBRA, leave programs, disability claims, workers’ compensation, I-9 verification, E-Verify, and background checks.

⛳️ Requirements

• Candidates must reside in the Eastern Time Zone, USA.

• Minimum of 7 years of experience in global payroll management, particularly in the US and Canada.

• Bachelor's degree in Accounting, Finance, HR, or a related field.

• For the US: CPP (Certified Payroll Professional) is required.

• For Canada: CPP (Payroll Compliance Practitioner) or CPM (Certified Payroll Manager) along with any other HR certification (PHR, CPHR, etc.).

• Extensive knowledge of tax regulations and employment laws in both the US and Canada.

• Proven capability to navigate complex payroll and HR issues while ensuring compliance.

• Proficient in Google Sheets, with strong analytical abilities and experience in flux analysis.

• Familiarity with major payroll and HR software such as Workday, Gusto, and ADP Workforce Now.

• Demonstrated organizational skills and a strong sense of accountability.

🏝️ Benefits

• Wave covers travel expenses once annually to one of our operational countries in Africa.

• Yearly stipend of $1,200 for coworker meetings.

• Generous equity package offered.

• Health insurance for you and your dependents is subsidized.

• Contributions towards retirement savings.

• Fully paid parental leave for 6 months.

• Subsidized fertility assistance provided.

• Flexible vacation policy, with most employees taking between 21-30 days, excluding statutory holidays.

• Annual charitable donation matching up to $10,000.