HR Operations Specialist

This is a fully remote position, open to applicants in South Africa, +1 more country.

📋 Description

• Facilitate employee onboarding and assist new hires in becoming adept with the firm's technology stack within their initial week.

• Aid in the auditing of HR documents, processes, and compliance.

• Track the completion of necessary documentation, certifications, training, and policy acknowledgments.

• Follow up with employees and managers regarding any outstanding compliance issues.

• Ensure accurate maintenance of HR records in Rippling and other HR systems.

• Assist in sourcing candidates for open positions, including outreach and headhunting for challenging roles.

• Help manage candidate pipelines and provide updates to hiring managers on their status.

• Support background checks, reference checks, and credential verification processes.

• Participate in candidate interviews alongside hiring managers.

• Maintain and revise training curricula, onboarding materials, and learning resources.

• Develop SOPs, workflow documentation, process maps, and training materials.

• Support assessments and knowledge checks to monitor training completion.

• Identify opportunities to enhance HR workflows through automation and AI-driven tools.

• Assist in maintaining workflows within monday.com and other operational platforms.

⛳️ Requirements

• Bachelor's degree in Psychology, Human Resources, Business Administration, Management, or a related field (required).

• Technologically proficient, with the capacity to quickly learn and adapt to new tools, systems, and platforms (required).

• Exceptional written and verbal English skills, with strong proactive communication abilities (required).

• Self-motivated and proactive, capable of anticipating needs and taking initiative in a dynamic, fully remote environment (required).

• At least 2 years of experience in HR operations for a U.S.-based company, covering onboarding, compliance, or employee lifecycle support (required).

• Experience with monday.com and HRIS platforms like Rippling (required).

• Proven ability to create clear documentation, SOPs, or process materials.

• Comfortable utilizing AI tools to enhance content creation, documentation, and process efficiency.

• Strong attention to detail with the ability to manage multiple priorities.

• Preferred: experience in recruitment or sourcing, including candidate outreach, vetting, and interviewing.

• Preferred: familiarity with Canva or similar tools for developing training or communication materials.

• Most recent Resume/CV required.

• Proof of qualifications and professional references necessary.

🏝️ Benefits

• Competitive salary with performance-related bonuses.

• Fully remote position within a diverse global team.

• Paid time off, including U.S. federal holidays, sick leave, and annual leave.

• Working hours aligned with Pacific Time, offering reasonable flexibility.

• Opportunity for growth within the firm's HR function as it expands.

• Structured onboarding process and clear expectations from day one.

• Stable, long-term opportunity with a growing U.S. law firm.

• Supportive and collaborative work culture focused on accountability and continuous improvement.

• Thoughtful company culture, which includes birthday recognitions and team appreciation initiatives.

• A 3-month probationary period to facilitate onboarding and performance alignment.