HR Coordinator, Personal Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Organize and manage employee records, which includes performing file audits and gap analyses.

• Review and revise policies and procedures as needed.

• Assist in drafting and updating employee handbooks.

• Update internal databases and upload employee documentation.

• Collaborate with hiring managers on job specifications, candidate filtering, shortlisting, first-stage interviews, and oversee the entire recruitment lifecycle up to junior management level.

• Prepare HR-related documents such as employment contracts, new starter offer packs, training agreements, and promotion letters.

• Coordinate and manage onboarding and induction programs for new starters.

• Oversee and manage the processes and workflows for employee departures.

• Communicate with external partners, including those involved in drug and alcohol testing or occupational health assessments.

• Generate regular reports and presentations on HR metrics.

• Assist the payroll department by providing necessary employee information, including leave, sick days, and work schedules.

• Conduct reference checks, right-to-work verifications, criminal record checks, and other pertinent assessments.

• Provide template letters for applications related to mortgages, visas, and jury service duty exemptions.

• Coordinate and issue end-of-probation reviews as well as annual performance appraisals.

• Support minute-taking during disciplinary and performance management hearings.

• Engage in HR projects such as job fairs, salary benchmarking, and benefits initiatives.

• Promote the company image and brand to clients through various media channels.

• Develop and maintain relationships with team members, departments, and stakeholders.

• Perform general personal assistant duties, including travel arrangements, invoicing, expense management, information gathering for the company accountant, website and social media management, and sales support.

• Collaborate with the internal team to ensure timely service delivery and meet client expectations.

⛳️ Requirements

• Proficiency in Microsoft Office Suite with strong skills in Excel.

• Analytical and methodical approach to tasks.

• Ability to collaborate effectively with Senior and Executive Management and provide efficient and accurate information.

• Exceptional interpersonal and relationship-building skills.

• Capability to thrive in a high-pressure, fast-paced environment.

• Excellent written and verbal English communication skills at a corporate level.

• CIPD Associate Member qualification or a willingness to pursue this qualification is a plus.

• Experience in a Group HR Advisory role within a group and global organization is advantageous.

• Familiarity with supporting HR processes involving overseas teams is a bonus.

🏝️ Benefits

• Diverse Challenges: Each day presents new opportunities and unique challenges that keep your work engaging and fulfilling.

• Team Collaboration: Work alongside a supportive team that values your insights and contributions.

• Inclusivity: Be part of an inclusive and diverse workplace that appreciates your contributions.

• Work from Home (WFH) options available.

• Vacation Leave (VL) and Sick Leave (SL) credits.

• Government-mandated benefits included.

• Work schedule from 9:00 AM to 6:00 PM GMT (London Time).