Grant Program Manager – Future Ready Graduates

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Oversee the implementation and operations of two active Future Ready Graduates awards, with the possibility of managing up to two additional awards.

• Convert grant agreements, workplans, budgets, milestones, and funder commitments into cohesive implementation plans.

• Create and sustain project plans that encompass activities, responsible parties, deadlines, dependencies, decision-making points, and deliverables.

• Track implementation, progress, risks, delays, resource requirements, scope, and quality across the designated awards.

• Collaborate with participating campuses, partners, consultants, employers, and internal UIA contributors.

• Act as the main point of contact for teams at participating campuses.

• Lead the onboarding process for campuses and set expectations regarding participation, reporting, implementation, and deliverable quality.

• Oversee campus deliverables and address issues such as missed deadlines, incomplete tasks, and barriers to implementation.

• Organize coaching, technical assistance, and problem-solving support.

• Recruit and involve employers as project advisors, co-design partners, and sources of feedback.

• Create employer feedback loops and organize listening sessions, validation meetings, and feedback initiatives.

• Plan and organize project meetings, campus working sessions, communities of practice, workshops, employer sessions, and in-person gatherings.

• Develop agendas, participant materials, timelines, run-of-show documents, and follow-up communications.

• Facilitate meetings and working sessions while coordinating external facilitation as needed.

• Prepare updates for funders, project summaries, briefing materials, talking points, continuation requests, change requests, final reports, and closeout documents.

• Maintain comprehensive project records in Salesforce and Google Drive, including calendars, trackers, contact lists, milestones, deliverables, decisions, risks, and employer engagement.

• Monitor grant milestones, deliverables, participation targets, implementation progress, feedback, supporting documentation, and intended outcomes.

• Coordinate data collection efforts with campuses, partners, and evaluators.

• Identify barriers to implementation, effective practices, and conditions for success.

• Create case studies, playbooks, implementation guides, employer-feedback resources, and dissemination materials.

• Design evaluation frameworks, data collection tools, templates, surveys, interview protocols, rubrics, dashboards, and reporting processes.

• Develop AI-enabled workflows that convert institutional data into actionable insights and scalable evaluation methods.

• Collaborate across program, learning, development, finance, operations, communications, and campus-engagement functions.

• Manage budgets, campus stipends, contracts, grant-related financial processes, communications, storytelling, and dissemination.

• Perform other duties as assigned.

⛳️ Requirements

• Bachelor’s degree and five (5) years of relevant experience in the respective field; OR any equivalent combination of experience and/or training that demonstrates comparable knowledge, skills, and abilities.

• 3–5 years of pertinent experience in program management, grant implementation, higher education, workforce development, student success, or a similar field.

• Proven experience managing multiple complex projects or grants with overlapping milestones and stakeholder groups.

• Strong background in managing workplans, deliverables, deadlines, risks, and cross-functional dependencies.

• Ability to hold partners and participating teams accountable while fostering constructive, collaborative relationships.

• Experience in organizing and facilitating meetings, convenings, workshops, or communities of practice.

• Exceptional organizational skills, meticulous attention to detail, and reliable follow-through.

• Capability to oversee several active workstreams and adapt priorities in a dynamic environment.

• Ability to work independently while ensuring consistent communication across a distributed team.

• Commitment to enhancing career readiness and postsecondary outcomes for students.

• Proficiency in using Salesforce, Google Workspace, and project management platforms.

• Experience working within a remote team setting.

• Familiarity with student employment, paid work-based learning, internships, career readiness, experiential learning, or employer engagement.

• Experience managing a portfolio of related grants or initiatives.

• Experience collaborating with employer partners and developing structured feedback or advisory processes.

• Knowledge of design thinking, human-centered design, service design, process mapping, or journey mapping.

• Demonstrated experience utilizing AI tools to support institutional evaluation, research, evidence synthesis, and continuous improvement.

• A cover letter and resume or CV are required.

• Applications must include employment details in month and year format, job title, duties, and employer name.

• Employment is contingent upon a successful criminal background check and fingerprint check.

🏝️ Benefits

• Full-time, grant-funded position anticipated to last for two years.

• Comprehensive benefits package.

• Resources available for relocation assistance.

• Tobacco-free university environment.

• Pre-employment screening and fingerprint check required for safety/security-sensitive positions.