General Virtual Assistant – Part-Time

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Organize and manage project folders on Google Drive.

• Ensure files are accurately named, categorized, complete, and easily accessible.

• Properly store project images, appliance specifications, and other necessary documents.

• Enter and maintain precise project information.

• Monitor incoming vendor and subcontractor invoices in relation to specific projects.

• Keep project records organized and current.

• Assist with basic tracking of project status and finances.

• Help manage calendars and scheduling.

• Handle recurring administrative tasks and follow-ups.

• Track outstanding items to ensure timely completion of tasks.

• Aid in developing organized and repeatable administrative processes.

• Monitor and respond to basic incoming inquiries.

• Send timely acknowledgment emails to new leads.

• Assist with scheduling and regular client communication.

• Gradually take on increased client communication responsibilities.

• Assist with occasional payments to vendors and subcontractors.

• Enter invoice information related to projects into the designated tracking system.

• Maintain accurate records of project-related financial data.

• Coordinate with the existing bookkeeping process when necessary.

• Familiarize yourself with the business, workflows, and systems before progressively taking ownership of recurring administrative tasks and working more autonomously.

• Contribute to enhancing the organization of the residential cabinetry business.

⛳️ Requirements

• Prior experience as a Virtual Assistant, Administrative Assistant, Project Coordinator, or in a similar support role.

• Highly organized with a keen eye for detail.

• Strong written English skills and professional communication abilities.

• Proficient in managing files, folders, spreadsheets, calendars, and project documentation.

• Proactive in follow-ups and capable of preventing tasks from slipping through the cracks.

• Comfortable working independently and assuming ownership of recurring duties.

• Able to organize loosely structured information and create clear systems around it.

• Familiar with basic financial and invoice-related data entry.

• Resourceful and able to resolve routine issues without constant guidance.

• Open to learning new software and processes.

• Willing to propose improvements when a more efficient method is identified.

• Experience with Google Drive / Google Workspace is advantageous.

• Experience with QuickBooks is beneficial.

• Familiarity with AI tools like Claude or similar platforms is a plus.

• Experience with project or job management software is helpful.

• Direct experience with every platform is not mandatory; training will be offered to the right candidate.

🏝️ Benefits

• Opportunities for career growth and advancement.

• Competitive compensation package, including Maxicare HMO, after a 3-month probationary period.