Full-Charge Bookkeeper, AI-Assisted

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee the complete cycle of Accounts Payable and Accounts Receivable utilizing AI-driven OCR technology for invoice capture and coding.

• Conduct daily and monthly reconciliations for banks, credit cards, and payment gateways.

• Establish and instruct machine-learning rules within accounting software to enhance automation in categorization processes.

• Update and sustain the general ledger with a focus on handling exceptions.

• Leverage automated follow-up systems and AI drafting tools for effective collections and vendor communications.

• Process expense reports and manage vendor records through integrated technological solutions.

• Generate fundamental monthly financial statements, including Profit & Loss and Balance Sheet reports.

• Support external CPAs with the preparation for tax season.

⛳️ Requirements

• A minimum of 3 years of demonstrated experience as a Bookkeeper or in a comparable transactional accounting role for US-based organizations.

• Robust hands-on knowledge of QuickBooks Online (QBO) or Xero.

• Certification in QuickBooks Online.

• Practical experience in deploying and managing AI-enhanced receipt scanners, OCR software, and automated A/P & A/R processes.

• Comprehensive understanding of full-cycle Accounts Payable (AP) and Accounts Receivable (AR).

• Familiarity with bank, credit card, and payment gateway reconciliations.

• Knowledgeable in general ledger maintenance, expense processing, and vendor management.

• Capability to prepare basic financial statements (P&L and Balance Sheet).

• Advanced English proficiency (B2/C1) for effective communication with US vendors, clients, and internal teams.

• Proficient in Excel and Google Sheets for data analysis.

• Strong attention to detail, high accuracy, and a mindset focused on process improvement.

• Experience with Bill.com, Dext, Hubdoc, or related tools.

• Background in implementing automated invoice capture, transaction categorization, and collections processes.

• Experience assisting U.S. CPAs with tax preparation tasks.

🏝️ Benefits

• Competitive salary package.

• Fully remote work arrangement.

• Standard work hours from Monday to Friday.

• A stable, technology-driven work environment supporting expanding US businesses.